Administrative Assistant

The Staff Pad has partnered with Cadogan Tateto hire an organized, detail-oriented Administrative Assistant for their San Francisco office. This is an exciting opportunity to join a world-class company specializing in fine art, luxury logistics, and high-value collections management.

In this role, you’ll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment.

Key Responsibilities

• Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks
  
• Support the Client Services team with client file setup, purchase orders, MoveWare data entry, bill of lading preparation, and invoice generation
  
• Assist leadership team members including Supervisors, the General Manager, and Director as needed
  
• Deliver exceptional customer service and maintain professional communication at all times
  
• Maintain organized files and records in accordance with company procedures and protocols
  
• Utilize available resources to ensure high levels of client satisfaction
  
• Maintain strong attention to detail and accuracy across all assignments and projects
  

Qualifications

• High school diploma or GED required
  
• Minimum 1 year of experience in inventory management and/or data entry
  
• Strong problem-solving skills with the ability to resolve client concerns professionally
  
• Highly organized with the ability to manage multiple tasks and priorities simultaneously
  
• Comfortable working in a fast-paced, multifaceted environment
  
• Excellent verbal and written communication skills
  
• Strong multitasking and time management abilities
  
• Proficient in Microsoft Office and comfortable learning internal systems such as MoveWare and iLive (training provided)
  
• Professional phone etiquette and polished email communication skills
  
• Team-oriented mindset with the ability to collaborate across departments
  
• Comfortable working in a results-driven environment
  

Benefits

• Health insurance
  
• Dental insurance
  
• Vision insurance
  
• Life insurance
  
• Competitive PTO package
  
• 401(k) with company matching
  
• Flexible spending account (FSA)
  
• Employee discount program
  
• Free gym membership