Administrative Assistant-Sheriff

Administrative Assistant-Sheriff

Salary

$47,000.00 - $57,000.00 Annually

Location

135 North Union Street, Petersburg, VA

Job Type

Full-Time

Job Number

1115

Department

Sheriffs Office

Opening Date

09/08/2026

Closing Date

9/24/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Description

General Description

This position is the Administrative Assistant to the Sheriff/staff. The incumbent will prepare and edit correspondence, reports and presentations. Organize, prepare, and maintain confidential documents. Prepare agenda and schedule meetings for appointees. Relays directives, instructions and assignments to other appointees. Direct the public to the appropriate appointees or in the appropriate direction. Screen and prioritize mail and phone calls and type memos. Some preparation of various reports. Prepare grant information, code invoices, reply to correspondence from other localities, offenders, seniors, community, etc. Will be performing other duties as assigned.

Essential Functions

Duties and Responsibilities

Responsibilities, Requirements and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Under general supervision, the functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.

Essential Functions:

• • Alert the Sheriff about cancelations or new meetings.
• • Handle information requests.
• • Prepare correspondence.
• • Arrange for outgoing mail and packages to be picked up.
• • Manage spreadsheets.
• • Greet and receive visitors.
• • Coordinates office management activities.
• • Determine matters of top priority and handle accordingly.
• • Prepare agenda for meetings.
• • Plans events and volunteer activities.
• • Maintain office procedures.
• • Operate office equipment, such as photocopy machines, computers, typewriters and scanners.
• • Receive and relay telephone messages.
• • Submit payroll in a timely manner.
• • Input legal papers in the Civility software.
• • Sign for UPS/Fed Ex/USPS packages that come in the office.

Additional Duties:

Support for Grant Writing and Fundraising: Securing funding through grants and donations is essential for many of our community programs and initiatives. An administrative assistant will enhance our capabilities in grant writing and soliciting donations, directly contributing to the sustainability of these vital programs.

Qualifications

Minimum Education and Experience Requirements:

Successful completion of the requirement for graduation from a four (4) year college or university with a bachelor's degree in related social science or business administration.

Qualifying experience may be substituted on a year for year basis for education requirements.

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Applicant must be familiar with Microsoft Office, as well as Canva and other applications to prepare documents.

Special Certifications and Licenses:

Possession of a valid VA Driver's License cannot have more than six (6) negative points on driving record.

Must maintain a telephone for contact.

May be required to work irregular hours.

Incumbent must not have been convicted of, or pleaded guilty or no contest to, a felony or any offense that would be a felony if committed in Virginia.

Must have a high school diploma.

All appointees of the Petersburg Sheriff's Office are responsible for following directions provided by the Sheriff. Directions may be provided directly or indirectly passing through her designee.

All applicants will undergo a criminal background check and a driving record inquiry. Selected applicants must pass a pre-employment drug screening test.

Additional Requirements

The City of Petersburg Values Veterans. We are an official V3 Certified Company.

The City of Petersburg is a proud partner with the US Army Partnership for Your Success PaYS Program

Americans with Disabilities Act Compliance:

The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

For a summary of Benefits currently being offered by the City of Petersburg for Full-Time Employees Only, please click the following link: http://www.petersburgva.gov/index.aspx?NID=518

01

10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veterans widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?

• Yes
• No

02

5-point veterans must have been discharged under honorable conditions and had one of the following: Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52 - 7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?

• Yes
• No

03

Do you possess a valid Drivers License issued by the Commonwealth of Virginia, or another state with reciprocity?

• Yes
• No

04

Describe your level of proficiency in Microsoft Office 365 Word:

• Beginner
• Intermediate
• Advanced
• No experience

05

Describe your level of proficiency in Microsoft Office 365 Power Point:

• Beginner
• Intermediate
• Advanced
• No experience

06

What is your highest level of education?

• High School diploma or GED
• Some college
• Associate degree
• Bachelor degree
• Graduate degree or higher
• No degree

07

Select the answer that best describes your level of proficiency utilizing Microsoft Office 365 (Excel, Outlook, Power Point, Word):

• No experience
• Basic
• Intermediate
• Advanced

08

Are you a City of Petersburg employee?

• Yes, I am a City of Petersburg employee.
• No, I am not a City of Petersburg employee.

09

Are you a City of Petersburg employee (full-time or part-time/temporary)?

• Yes, I am a City of Petersburg employee.
• No, I am not a City of Petersburg employee

10

How many years of data entry experience do you possess?

• 0 to 2 years of experience
• 2 to 4 years of experience
• 4 to 6 years of experience
• More than 6 years of experience

11

Do you have working knowledge of the American with Disabilities Act (ADA) and its applications?

• Yes, I do have the ability to perform the physical requirements of the position.
• No, I am unable to perform the physical requirements of the position.

12

How many years of experience do you have in customer service dealing with the general public?

• No experience
• Less than 1 year of experience
• 1 to 3 years of experience
• 3 to 5 years of experience
• More than 5 years of experience

13

Do you have previous experience providing customer service to the general public?

• Yes
• No

14

Were you referred by US Army PaYS or Virginia Values Veterans V3? If so, please specify which program.

15

Have you previously worked for the City of Petersburg? If so, what department?

Required Question

Employer City of Petersburg

Address 595 Old Wagner Road

Suite C

Petersburg, Virginia, 23805

Phone 8047332381

Website http://www.petersburgva.gov