Administrative Assistant (Seasonal)

Administrative Assistant (Seasonal)
Brentwood, TN
Hourly Pay Range: $19.00 - $22.00
Industry: Accounting / Administrative Support

About the Opportunity - Administrative Assistant

Our client is seeking a dependable and detail-oriented Administrative Assistant to support their Accounting team during a busy seasonal period. This fully onsite role offers the opportunity to gain valuable experience in accounting operations, customer service, and administrative support while working in a collaborative and fast-paced office environment.

Why Work Here?

• 
  
• Competitive hourly pay of $19.00 - $22.00 based on experience
• 
  
• Monday-Friday schedule with consistent daytime hours
• 
  
• Collaborative and supportive team environment
• 
  
• Free lunch every Wednesday
• 
  
• Employee appreciation events, including a holiday celebration
• 
  
• Ideal seasonal opportunity through December or mid-January
• 
  

Key Responsibilities - Administrative Assistant

• 
  
• Perform general office duties including filing, scanning, shredding documents, processing mail, and answering phones
• 
  
• Manage customer service inquiries related to billing, payments, and account updates via phone and email
• 
  
• Identify and resolve duplicate customer account records while maintaining accurate data
• 
  
• Prepare, distribute, and track electronic agreement documents through DocuSign
• 
  
• Process customer payments and update billing information
• 
  
• Generate and send invoices upon customer request
• 
  
• Contact customers regarding expiring credit cards or invalid payment methods
• 
  
• Assist with data entry and maintenance of confidential financial records
• 
  
• Support accounting operations with administrative and clerical tasks as needed
• 
  

Qualifications - Administrative Assistant

• 
  
• Previous office or administrative support experience required
• 
  
• Experience with data entry and record maintenance
• 
  
• Strong customer service and communication skills
• 
  
• Proficiency with Microsoft Excel, including formulas, custom sorting, conditional formatting, and large CSV files
• 
  
• Experience working with spreadsheets and financial data
• 
  
• Excellent organizational, time management, and problem-solving skills
• 
  
• High level of attention to detail and accuracy
• 
  
• Ability to maintain confidentiality and handle sensitive information
• 
  
• Dependable team player with strong integrity and willingness to learn
• 
  
• Strong analytical and numerical skills
• 
  
• NetSuite experience preferred
• 
  
• Ability to work onsite in Brentwood, TN for the duration of the seasonal assignment
• 
  

#INOCT2026