Administrative Assistant-School Office

Under the supervision of the building principals, the Administrative Assistant will perform a variety of general administrative services. The Administrative Assistant will be required to take direction and work intuitively to support the completion of the District's goals and objectives in a professional manner.

ESSENTIAL JOB FUNCTIONS:

• Provide day-to-day administrative support to the leadership team, department heads, teachers, and support staff
• Create, edit, and distribute documents of varying complexity including correspondence, emails, spreadsheets, charts, graphs, flyers, bulletins, handbooks, and presentations
• Greet and assist visitors, parents, and students pleasantly and efficiently
• Input and maintain student data utilizing Skyward Student Information Systems & WISE data to ensure all student information is accurate and current
• Maintains and updates the master course schedule & bell schedule in Skyward
• Partner with the leadership team regarding purchasing and inventory tracking and budget management
• Assist in creating, updating, managing, and distributing information relating to the school calendar, student and staff attendance, food service, and athletics
• Compile data to complete and submit internal, state, and federally-mandated reports in a timely and accurate manner
• Assist with student registration
• Create, update, and maintain student cumulative folders
• Manage inventories for office supplies and equipment; create and maintain effective liaisons with vendors and suppliers
• Manages visitor & guest check-ins for daily and school-wide events
• Drafts, edits, and sends school communication to families & staff through various platforms
• Assists building principals in annual state assessment, creates student registrations, prints test tickets, and distributes information
• Provide non-emergency first aid to students in the absence of the School Nurse
• Maintain electronic and hard copy filing systems
• Participate in cross-training and professional development activities

KEY COMPETENCIES:

• Sound judgment in handling confidential and sensitive information
• Strong organization, prioritization, and interpersonal skills
• Understand and adhere to all District policies and procedures
• Demonstrate a positive attitude to foster a welcoming atmosphere
• Excellent attention to detail and accuracy
• Ability to communicate effectively verbally and in writing. Work both independently & collaboratively
• Ability to multitask in a fast-paced environment with many interruptions
• Strong independent problem-solving and assessment abilities
• Strong technology skills in Microsoft Office Suite and Google Apps, database systems, and office equipment operation
• Working knowledge of Skyward software is preferred, but not required