Administrative Assistant

A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable.  Ensures that the process is running smoothly.  A strong belief in the mission and goals of the company are necessary to this position.  

Requirements:

• Previous administrative experience
• Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
• Excellent written and oral communication skills and ability to prioritize
• Experience working with numbers and resolving discrepancies
• Friendly, outgoing personality
• Working knowledge of Microsoft Office including Outlook, Word and Excel

Responsibilities:

​Administrative Duties

• Performs various administration functions including reporting, filing, faxing and shredding. 
• Ensures that all mail and faxes are received and routed to proper parties in a timely manner. 
• Responsible for collecting sales tickets throughout the day. 
• Manages proceeds from vending machines and orders office supplies. 
• Keeps files updated and creates new files as needed. 

Accounts Receivable                                                    

• Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports. 
• Files purchase orders after verification is complete. 

Sales Support

• Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.  
• Assists customers with credit questions and invoice documentation. 
• Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.  
• Verifies pricing per contract and reviews deliveries that are on hold.    

Benefits (full-time employees) 

• Health, Dental, Vision (Single and Family Plans) available after 30 days of employment 
• Short and Long-Term Disability 
• Company-paid life insurance and AD&D 
• Optional supplemental life insurance 
• Company-match 401(k) 
• Vacation time and paid holidays 
• Vendor incentives 
• Room for growth; we promote from within! 
• Military encouraged to apply! 

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