Administrative Assistant

Administrative Assistant

Location: Sandoval, Illinois Opening ID: 36036 Job Family: Administrative Support Date Posted: Mar 19, 2026

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Job Description

Responsibilities

MAJOR RESPONSIBILITIES

• Provides various administrative and front desk duties such as greeting customers, filing, typing memos and letters, data entry, mailings, answering and directing calls, etc.
• Process accounts payable and receivable transactions with precision and timeliness.
• Communicate with vendors and clients to resolve billing or payment inquiries.
• Communicate with suppliers to confirm delivery schedules and resolve discrepancies.
• Expedite delayed orders, handle returns, replacements, and credit arrangements.
• Maintain and update supplier information, including contact details.
• Responsible for the preparation of department-specific documentation such as work orders, invoices, certifications, customer orders, etc.
• Generates updates and maintains various reports, databases, and templates.
• All other duties as assigned.

Responsibility for Safety

• Safety in everything we do.

Responsibility to Prevent Errors

• Ensures appropriate reviews have been performed as needed for high quality.

Mental Alertness

• Continuous attention to all job functions ensuring quality products.

Communication with Others

• Requires outside and inside contacts to carry out company policy and programs. Improper handling will have considerable effect on operational results. Must often deal with matters requiring explanation, persuasion, and obtaining of approvals.

Basic Qualifications

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED

• High School Diploma or GED required with 2 years administrative experience required.
• Current valid Drivers License.
• QuickBooks experience.
• Accounting experience.
• Purchasing experience helpful.
• PC skills including Microsoft using spreadsheets, word processing, and other office management applications required.
• Excellent written and verbal communication skills, ability to multitask and prioritize.
• Must be able to work with team members and work with minimal supervision.

OTHER POSITION SPECIFICATIONS

• Demonstrated record of responsibility.
• Extremely detail oriented.
• Customer Service Oriented.
• Motivated, goal oriented, and persistent.
• Maintain Company confidentiality.
• Must handle stress and deadlines well.
• Participate in Continuous Improvement Initiatives.
• Experience in Manufacturing environment a plus.

Benefits Altec offers a competitive salary that rewards performance and dedication, along with a comprehensive benefits package that includes:

• Medical, Dental, Vision, and Prescription Drug Program.
• Retirement 401k (Traditional or Roth Program Options) with Company Match.
• Vacation and Holidays.
• Parental Leave.
• Short Term and Long Term Disability Leave.
• Flexible Spending Accounts.
• Tuition Assistance Program.
• Employee Assistance and Mental Health/Substance Abuse Program.
• Life Insurance, Accidental Death and Dismemberment Insurance.
• Supplemental Insurance including Hospital Indemnity, Critical Illness, and Accident Insurance.
• Additional Wellness Programs and Rewards Available.

Your Organization Team Fenex, an Altec subsidiary, was formed in 1993 by a dedicated group who wanted to bring quality equipment to the Telephone Industry. Continuing its 30-year relationship with Communication Companies, Fenex also expanded to Cable and Power Utilities.

Why Altec? Fenex: Enjoy a great small-team environment with a sense of accomplishment at the end of the day. Fast-paced autonomy within a cohesive organization; each day will be different with many different tasks. All the camaraderie of a smaller facility with all the benefits of a large organization. Competitive Compensation, Comprehensive Benefits including affordable medical options, dental, and vision care, matching 401k, company-paid Basic Life, wellness programs, company events, tuition reimbursement, paid vacation. Values that include Enjoyment of Work and Family Time, Growth & development encouraged within Altec.

Altec: If youre considering a career with Altec, theres never been a better time to join us. Our company was founded on values that place the customer first and prioritize our people as our greatest strength. Over the years, those values and our talented associates have helped us earn the trust and confidence of customers worldwide. Today, Altec is an innovative, financially sound company that sets the standard of excellence in design, manufacturing, and service - and thats why were the ideal place for you to grow your career.

Founded in 1929, Altec is a privately held company headquartered in Birmingham, Alabama. Altec specializes in the manufacture, sale, and service of aerial devices, digger derricks, cranes, and specialty equipment for the electric utility, telecommunications, tree care, construction, and light and signs markets. We help our customers dig deeper and reach higher in more than 100 countries around the world.

EEO Statement Altec Industries Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state, or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment where associates are treated with respect and dignity.

Pay Transparency Pay range: $38,000 to $42,000. We are committed to fair and competitive pay for all associates based on their experience, education, and qualifications.

Should the selected candidate meet the qualifications of a more experienced level in the career path, the job level may be adjusted.

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