Administrative Assistant (Reception) - Attorney's Office

Administrative Assistant (Reception) - Attorneys Office

Salary

$22.08 - $26.92 Hourly

Location

Attorney/Victim Witness- 502 S. 19th Ave, Suite 102, MT

Job Type

Full-Time

Job Number

00899

Department

County Attorney

Opening Date

10/27/2026

• Description
• Benefits

POSITION OVERVIEW

This position is located in the Gallatin County Attorney's Office and is responsible for a combination of reception and administrative duties. This role will be the first point of contact for the public either visiting our office or over the telephone. Duties will vary but entail data entry, email correspondence, and physical and electronic file management. Additionally, this position will provide crucial support for our victim advocates and attorneys.

Essential Job Duties and Responsibilities

• Greet and assist visitors and escort them to the appropriate person or office.
• Answer, screen, and forward incoming phone calls, taking messages as necessary.
• Ensure the reception area is tidy and stocked with all necessary supplies.
• Receive, sort, and distribute mail, documents, and deliveries in a timely manner to the appropriate personnel.
• Maintain office security by following safety procedures and controlling access via the reception desk monitor.
• Perform a diverse range of clerical and administrative duties in support of the County Attorney's Office with a focus on the Victim Services Program.
• Open, maintain, and accurately enter case data for referrals to Victim Services.
• Request various documents and records from external sources, including law enforcement, courts served by Victim Services, and local city and county personnel.
• Conduct data entry across multiple databases with meticulous attention to detail.
• Refer complex or contentious issues to the appropriate personnel for resolution.
• Conduct walk-in business, including interactions with the public, law enforcement, and local city/county attorney staff.
• Create and edit a variety of correspondence, determine the intent of correspondence, compile information, draft letters and memos, and distribute as requested.
• Adhere to established confidentiality guidelines regarding sensitive information.
• Assist with compiling data for annual grant applications and reporting.
• Perform and complete various duties and assignments as given by the Legal Support Supervisor.

Other Duties as Assigned

• Perform additional duties as assigned by the County Attorney or Deputy County Attorneys, including coordinating projects or events, attending meetings, and completing required training or continuing education. In the event the County Commission proclaims a local emergency due to an actual or threatened disaster, County employees may be required to provide services during the emergency and during subsequent assessment and recovery efforts.

QUALIFICATIONS

This role requires knowledge of state and local laws, county government operations, legal terminology, and database management. Proficiency in word processing, Outlook, and other Microsoft Office software is essential. The position also demands familiarity with law office procedures, administrative support functions, and relevant information sources. Strong communication skills, attention to detail, professionalism in public interactions, and the ability to safeguard confidential information are key.

EDUCATION & EXPERIENCE

• High school diploma or equivalent.

• One to two years of relevant work experience, or an equivalent combination of education and experience.

SUPPLEMENTAL INFORMATION

Applicants for this position must possess a valid driver's license issued by the State of Montana, provide their own transportation to conduct out-of-office job duties (mileage reimbursement provided under County policy), and be insurable under the County's liability policies.

As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.

For application consideration, the following documents are required to be submitted when you apply online:

• Cover Letter
• Resume
• Three (3) work references

Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, color, religion, creed, political ideas, sex, sexual orientation, gender identity, age, marital status, national origin, or physical or mental disability.

HEALTH BENEFITS:

• Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees
• Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option)
• Dependent health benefits premium is offered at very low costs
• Coverage is effective the 1st of the month following 30 days of employment
• Talkspace: In-Network behavioral health support through virtual counseling & psychiatry
• Optional Supplemental Coverage is offered through Mutual of Omaha including Voluntary Accident Policy, Voluntary Critical Illness Policy and Voluntary Life Insurance Policy (also available for dependents)
• FREE unlimited access and care to PMR Clinic East. This is a private Clinic and is available to all employees and family members who are enrolled in our health benefits.

FLEXIBLE SPENDING ACCOUNTS: Optional pre-tax, out-of-pocket medical expenses & day care expenses

COUNTY PAID LIFE INSURANCE: $50,000 Group Life Insurance Policy (eligible employees only) (age reductions apply)

COUNTY PAID LONG TERM DISABLITY INSURANCE: Eligible employees only, benefit duration shortens once a specific age is reached

RETIREMENT:

• County employees are covered by the Public Employee's Retirement System (PERS)
• County Deputies and Detention Officers are covered by the Sheriff's Retirement System (SRS)
• An optional supplemental 457 deferred compensation plan/ROTH is available through Empower and Nationwide

PAID PARENTAL LEAVE:

• Eligible employees are offered a maximum of six weeks (240 hours) of paid parental leave for the bonding and care of a newborn child or adoption of a child

SICK AND VACATION LEAVE:

• Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees)
• Leave starts accruing on an employee's date of hire and can be used as soon as time is in the books.

HOLIDAYS:

• The County observes 11 legal holidays in even numbered years (Federal Election Day) and 10 legal holidays in odd numbered years.
• A Floating Holiday is available to eligible employees after six months.

HEALTH CLUB MEMBERSHIPS: Discounted rates are offered at participating clubs with payroll deduction.

EMPLOYEE ASSISTANCE PROGRAM:

• Offers a confidential counseling hotline and up to six sessions with a Licensed Professional Counselor at no cost to the employee. This program is also available to dependents.

WORLDWIDE TRAVEL EMERGENCY PROGRAM AND WILL & LEGAL PREPARATION SERVICES:

• Limited 24/7 services anywhere in the world
• Will and limited legal service

TUITION ASSISTANCE:

• The County offers partial reimbursement of qualifying tuition expenses

BILINGUAL PAY:

• Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.

Employer Gallatin County

Address 311 W. Main

Room 303

Bozeman, Montana, 59715

Phone 406-582-3045

Website http://www.gallatin.mt.gov