Administrative Assistant, Property Management

Administrative Assistant, Property Management

Salary

$21.30 - $27.69 Hourly

Location

Prescott Campus, Prescott, AZ

Job Type

Full Time

Job Number

2026-00200

Department

Facility Rentals & Events

Opening Date

08/11/2026

• Description
• Benefits
• Questions

Description of Position

Under the supervision of the Manager, Property Management & Events, the Administrative Assistant provides comprehensive administrative and operational support for Property Management, Housing, and Facility Rentals. The position coordinates the daily administrative operations of the department and serves as the primary point of contact for residents, renters, campus departments, vendors, and external customers.

The Administrative Assistant is responsible for coordinating housing operations, facility rental administration, financial and purchasing processes, records management, customer service, departmental communications, and operational logistics. This position works independently to ensure efficient day-to-day operations while supporting departmental initiatives, special projects, and strategic goals.

This is a full-time position requiring strong organizational skills, sound judgment, exceptional customer service, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate the daily administrative operations for Property Management, Housing, and Facility Rentals.
• Serve as the primary administrative contact for residents, employees, renters, vendors, and campus departments.
• Coordinate housing administrative processes including applications, assignments, occupancy records, move-ins, move-outs, inspections, resident communications, and waiting lists.
• Prepare, process, and maintain contracts, agreements, correspondence, reports, files, and departmental documentation.
• Coordinate facility rentals from initial inquiry through event completion, including reservations, agreements, client communications, documentation, and event logistics.
• Coordinate with Facilities, Campus Safety, Information Technology, Food Services, and other departments to support housing operations and facility rentals.
• Support financial and administrative processes including billing, deposits, invoices, purchasing, procurement, budget tracking, and reconciliations.
• Maintain department databases, calendars, occupancy records, reservation systems, and other software platforms.
• Generate occupancy, rental activity, financial, and operational reports.
• Coordinate departmental meetings, training sessions, schedules, and administrative activities.
• Maintain confidential records and ensure compliance with College policies and procedures.
• Assist with special events, operational projects, strategic initiatives, and process improvements.
• Provide onboarding and administrative support for student workers, temporary staff, and volunteers.
• Recommend and implement administrative process improvements to enhance efficiency and customer service.
• Provide exceptional customer service through in-person, phone, and email communications.
• Perform other duties as assigned.

Minimum Expectations & Requirements

Education:

• Associates Degree OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

Experience:

• Minimum of three (3) years of progressively responsible administrative, operational, customer service, property management, hospitality, higher education, or related experience.
• Experience with financial processes including purchasing, billing, invoicing, and budget tracking.

Knowledge/Skills/Abilities:

• Demonstrated ability to coordinate multiple projects simultaneously while meeting deadlines.
• Strong organizational, communication, interpersonal, and customer service skills.
• Excellent attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams).
• Ability to quickly learn and effectively utilize department-specific software systems.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Ability to establish and maintain effective working relationships with students, employees, vendors, community members, and external partners.
• Ability to travel between College locations as needed.

Preferred Skills & Abilities

Education:

• Bachelors degree preferred.

Experience:

• Experience working in higher education.
• Experience in property management, housing, conference services, hospitality, facility rentals, or event coordination.
• Experience using systems such as StarRez, Coursedog, Banner SaaS, or similar enterprise software.
• Experience coordinating administrative operations, customer service, purchasing, records management, and operational logistics.
• Experience supporting departmental budgets and generating operational reports.
• Experience supervising or coordinating student workers or temporary staff.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee must frequently use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. In addition, the employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.

Yavapai College offers its full-time employees a comprehensive benefit package:

HEALTH/LIFE BENEFITS

• Medical/Dental/Vision Insurance: Colleges partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents)
• Flexible Spending Accounts: Pre-tax pay deductions to use for eligible medical or dependent daycare costs
• Employee Assistance Program (EAP): Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues
• Vision: Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses
• Life Insurance: The College provides Basic Life Insurance coverage at twice of the employees annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan.
• Voluntary Individual And Family Term Life Insurance: Additional term life insurance coverage available for employee, spouse and children.
• Other Insurance Coverage: Short Term and Long Term Disability (replacement income insurance), and Workers Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)

RETIREMENT BENEFITS

• Retirement Benefits: Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution)
• Tax Deferred Annuities: Employees contributions to designated tax-deferred annuities
• Unemployment Compensation: Employees who are laid off or terminated may receive benefits if covered wages meet requirements

LEAVE BENEFITS

• Vacation : 10 days of Vacation leave annually. NOTE: For employees who work an amount of contractual days, there will be no earned vacation.
• Sick Leave: 12 days sick leave annually. NOTE: Employees working less than full time or an amount of contractual days will receive a proration of sick leave.
• Personal Leave: Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business
• Other Leave: Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA)
• Holidays: 24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veterans Day, 3 days at Thanksgiving, Winter/year end break (10 days), Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth.

OTHER BENEFITS

• Breaking Bread: 32 meal swipes for use at the Prescott Campus Eatery. All Other Campuses and Sites receive a $140 credit each semester (fall and spring) to be used at the Open Market on campus/center
• Spanish Interpreter Incentive Program: Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employees regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center.
• Direct Deposit: Paychecks deposited directly into the employees bank account(s)
• Tuition Waiver: Eligible Full-time Faculty and Staff, their legally married spouse, and eligible dependents may enroll in a partial or full program of coursework without payment of tuition, exceptions may be lab fees and market-based additional fees
• Sabbatical: Faculty, professional, and administrative staff may apply for compensated leave of up to a year after six years of continuous service
• Professional Development Opportunities
• Additional Benefits and Services: Local community discounts to faculty and staff, computer loan program, mail and notary service.

01

Do you have the minimum required education listed in the job description or an equivalent combination of education and experience? Please note: One year of education can be substituted with 2 years of job-related experience.

• Yes
• No
• Equivalent combination of education and experience

02

Do you have the minimum required job-related experience listed in the job description or an equivalent combination of education and experience? Please note: One year of education is equal to 2 years of job-related experience.

• Yes
• No
• Equivalent combination of education and experience

03

Do you meet all other minimum requirements listed in the job description?

• Yes
• No

Required Question

Employer Yavapai College

Address 1100 E. Sheldon Street

Prescott, Arizona, 86301

Website http://www.yc.edu/hr