Administrative Assistant - Planning & Zoning

Administrative Assistant - Planning & Zoning

Salary

$42,535.06 - $56,358.95 Annually

Location

County of Culpeper, VA

Job Type

Full Time

Job Number

00676

Department

Planning & Zoning

Opening Date

11/05/2026

Closing Date

Continuous

FLSA

Non-Exempt

• Description
• Benefits

Job Summary

Responsible for performing a variety of administrative and clerical duties for Planning and Zoning, intakes land use permits and applications, answers inquiries, and directs the public as appropriate. Works closely with the public to provide customer service on planning and zoning issues.

Job Functions

ESSENTIAL JOB FUNCTIONS

• Performs reception functions

a. Greet customers, responds to routine questions, and direct them to the appropriate person or department for the Planning and Zoning Department; interpret codes and provides information to the public on routine issues; directs callers/visitors to other personnel as appropriate; respond to routine questions/complaints/inquiries and initiates problem resolution.

b. Answer telephones, directs callers to appropriate person or department and relays messages.

c. Distribute forms/documentation as requested; process zoning permits and receive and review land use applications and forwards as appropriate.

d. Upload permit intakes into appropriate system. Perform various records maintenance duties for the department and its programs, including both manual and electronic records. Enter, update, and retrieve data from department files and routes to the applicable end user.

e. Receive moneys in payment of application fees or other departmental fees/services; record transactions, issues receipts, and forward revenues as appropriate; prepare daily reports for transmittal to Treasurer.

f. Review, monitor, process etc. all documentation relating to accounts payable, budget, purchasing, and financial records; make recommendations as needed to meet needs of department.

g. Prepare and key Accounts Payable.

h. Print and/or mail monthly billing.

i. Assist other departmental personnel with various tasks.

NON-ESSENTIAL JOB FUNCTIONS

• Perform general/clerical tasks
• Distribute various documents to department staff and decision makers
• Assist Department Head with budget document preparation
• Assist with preparing agenda items and provide administrative support for Planning Commission, ARB, and Ag/Forestal Committee meetings
• Prepares public notices and property owner verifications.
• Provide assistance to other employees or departments as needed
• Perform other duties as required

Qualifications

Education and Experience:

Education equivalent to a high school diploma. Previous experience/training in planning and zoning, clerical, reception, or data entry work is preferred.

Special Qualifications:

Must possess satisfactory results of a criminal history background check.

Knowledge, Skills, and Abilities:

• Knowledge of general office practices
• Ability to operate a computer; proficiency in various software including Office 365, NeoGov, OpenGov, eScribe, and CivicPlus
• Ability to effectively communicate with customers and co-workers
• Ability to provide the highest level of customer service
• Excellent interpersonal skills and ability to work in a team environment
• Oral communication and interpersonal skills to explain rules and procedures clearly to the public
• Problem-solving skills to gather relevant information to solve practical problems and address citizen inquiries and concerns
• Ability to review plans and apply provisions of the ordinances and codes to determine compliance with such regulations and to apply regulations to field conditions
• Ability to work on several projects or issues simultaneously
• Ability to work independently or in a team environment as needed

Working Conditions & Disclaimer

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as moderate. Must be able to lift 12-20 pounds. Must be able to operate office and computer equipment. May involve extended periods of time at keyboards or workstation. Must be able to communicate orally and perceive and discriminate colors or shades of color.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting. Essential functions are regularly performed without exposure to adverse environmental conditions.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

COUNTY OF CULPEPER BENEFITS

Full-time employees have access to a wide variety of benefits, including medical, dental, retirement, life insurance, optional life and disability insurance plans, flexible spending accounts, and a deferred compensation program.

RETIREMENT As a condition of full-time employment, each individual is enrolled in a retirement plan with the Virginia Retirement System that provides a monthly benefit to all retirees for life. VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plans are defined benefit plans. The VRS Hybrid plan consists of both a defined benefit plan and a defined contribution plan.

All individuals are required to contribute 5% of their gross salary to their retirement account each month as a condition of employment.

LIFE INSURANCE The County of Culpeper provides a basic life insurance plan for all eligible employees. The coverage amount is an employees annual salary, rounded up to the next highest thousand, then multiplied by 2. The County pays 100% of the cost of this benefit. Additional coverage may be purchased.

MEDICAL INSURANCE The County offers two (2) medical plans: an HMO & an HSA.

DENTAL INSURANCE The County offers three comprehensive dental plans for employees and their eligible dependents.

HOLIDAY/VACATION/SICK ACCRUALS The County follows the state calendar for paid holidays. Vacation and sick accrual depend on the agency, office, or department in which an individual is employed.

PAY FOR PERFORMANCE The County currently utilizes a merit pay system to determine employee salary increases. This does not apply to Culpeper Human Services.

SHORT TERM DISABILITY The County offers basic income protection in the event an employee is unable to perform the essential functions of his or her position. The County pays for this coverage for all VRS members.

LONG TERM DISABILITY The County also offers additional income protection that will continue beyond the short term disability period until an employee is able to return to work or reaches retirement age. This coverage is provided for a nominal cost to employees covered under VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plan. This coverage is provided at no cost to all employees covered under the VRS Hybrid plan.

VOLUNTARY INSURANCE PROGRAM The County offers voluntary insurance programs through a variety of insurance carriers. These include:

Accident Plan

Cancer Plan

Whole Life Insurance

Critical Illness Plans

FLEXIBLE SPENDING ACCOUNT The County offers a Flexible Spending Account (FSA) that allows employees to set aside up to $2,500 annually, on a pre-tax basis via payroll deductions, to pay for eligible medical, dental, or vision expenses. The IRS regulates this program and runs concurrently with the benefit plan year.

DEPENDENT CARE ASSISTANCE PROGRAM The County offers a Dependent Care Assistance Program that allows employees to set aside up to $5,000 annually, on a pre-tax basis via payroll deductions, to pay eligible dependent care expenses. The IRS regulates this program and runs concurrently with the benefit plan year. Open enrollment is held annually.

DEFERRED COMPENSATION The County offers a 457 as another alternative to set aside money for retirement.

This employer uses E-Verify

For more information please go to: http://www.uscis.gov

Employer County of Culpeper

Address 302 North Main Street

Culpeper, Virginia, 22701

Phone (540) 727-3422

Website http://web.culpepercounty.gov