Administrative Assistant - Picatinny, NJ

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Administrative Assistant to support our Department of Navy customer located at the Picatinny, NJ Arsenal. The selected applicant will:

• Provide multi-tasking and organization skills as they establish priorities, meet deadlines, and disseminate information to the Branch as necessary
• Execute general office duties as assigned (i.e., photocopies, shred documentation, distribute USPS mail)
• Create and print business cards, update organizational charts, and generate correspondence following DoD and DoN records management guidelines
• Prepare memorandums, letters, reports, spreadsheets, presentations, and other related office documentation; provide general proofreading/editing as needed
• Create and manage Excel spreadsheets and PowerPoint presentations while maintaining strict confidentiality with the handling of records
• Route, input, and track documents and procurements through completion/delivery
• Update internal Standard Operating Procedures (SOPs), guides, and resource documents as needed
• Collect and proofread weekly highlights for publishing to the Department chain of command and Program Management Office (PMO)
• Schedule meetings/interviews/onboarding and offboarding; assist with all aspects of logistics
• Track/maintain comprehensive lists of various information covering musters, awards, certificates, points of contact/call lists, trainings, etc.; send reminders
• Schedule meetings, calendars, trainings, Teams meetings, video teleconferences, and book conference rooms
• Provide logistical support for Branch or Division events (i.e., book the facility, send invites for attendees, create agendas, create rosters, support event facilitation, coordinate food/deliveries, etc., and capture/distribute meeting minutes)
• Request vendor payments through various mandated procurement systems and maintain office supplies
• Assist employees with the Defense Travel System (DTS) for travel requests
• Assist with Defense Information System for Security (DISS) requests
• Support Safety Shoe Truck orders/tracking/distribution
• Input and track travel orders and verify funding is available
• Support new employee orientations; assist with all aspects of logistics for onboarding and offboarding
• Troubleshoot discrepancies with the Government Travel Credit Card (GTCC); follow up with the payroll department to ensure timely resolutions
• Submit Visitor Access Requests (VARs) through the Defense Information System for Security (DISS)
• Track time and attendance for regular hours, overtime, and leave; reconcile timesheets as necessary in the Navy Enterprise Resource Planning (ERP) system
• Obtain/track/distribute office supplies and deliveries/shipments
• Other administrative duties as needed
• Ability to lift up to 50lbs.