Administrative Assistant | Part-Time | Ryan Center and Boss Ice Arena (U of Rhode Island)

Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. Oak View Group: Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales.

Oak View Group:

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

Position Summary:

The Administrative Assistant will support the day-to-day activities for the executive and finance departments. Administrative duties may include, but are not limited to, administrative support of the executive suite, handling A/P & A/R responsibilities, and coordination of basic HR duties.

 

This is a part-time position requiring approximately 20 hours per week. The schedule is flexible, with approximately 4 hours per day worked between the hours of 12:00 p.m. and 5:00 p.m. 

 

This role will pay an hourly rate of $17.00. 

 

Benefits for Part-Time Roles: 401(k) Savings Plan and 401(k) matching.

 

This position will remain open until December 31, 2026.

About the Venue:

A state-of-the-art, multi-purpose facility, the Thomas M. Ryan Center, located on the University of Rhode Island campus in scenic South County, opened its doors in June 2002. Home to URI Men’s and Women’s Basketball programs, the Ryan Center also features the URI football team's locker room, along with athletic department offices, training rooms, players' lounges, and a souvenir store. The venue seats 8,000 for basketball and over 6,300 for concerts, family shows, lectures, and other community events. The Ryan Center was designed and built to meet all ADA specifications to accommodate our guests with disabilities. Located in Kingston, the Center draws on an audience of over 1.4 million people within a 40-mile radius. 

Responsibilities:

• Greeting and welcoming visitors in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage appointment scheduling and maintain calendars.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain a clean, organized, and presentable front desk area.
• Provide basic administrative and clerical support (filing, data entry, photocopying, etc.).
• Assist with office supply inventory and ordering.
• Manage and respond to Finance department general email inquiries and provide accurate information.
• Ensure confidentiality and security of sensitive information.
• Manage employee credit card usage and ensure complete documentation of all credit card transactions.
• Work with other departments to ensure all building hospitality needs are addressed during event and non-event days.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent is required; additional education or training is a plus.
• Previous administrative or office experience is preferred.
• Strong organizational and time-management skills.
• Excellent communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and work efficiently.
• Reliable, punctual, and able to work independently.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Ability to learn and use company-specific software and databases.
• Flexible and willing to assist during events when needed.
• Professional and friendly customer-service skills.
• Ability to sit, stand, and walk for extended periods.

Strengthened by our Differences. United to Make a Difference:

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer:

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.