Administrative Assistant

The Administrative Assistant is responsible for providing administrative and secretarial support, assisting with special projects and performing a variety of day-to-day duties associated with supporting office manager, assistants, paralegals and attorneys of the firm. Responsibilities: Assist attorneys, office manager and assistants by providing administrative assistance through the performance of complex secretarial duties including billing support, meeting planning and coordination, client communication, and scheduling, etc.

Overview:

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

 

The Administrative Assistant is responsible for providing administrative and secretarial support, assisting with special projects and performing a variety of day-to-day duties associated with supporting office manager, assistants, paralegals and attorneys of the firm.

Responsibilities:

• Assist attorneys, office manager and assistants by providing administrative assistance through the performance of complex secretarial duties including billing support, meeting planning and coordination, client communication, and scheduling, etc.
• Interact with persons at all levels in the firm, industry, and community; maintain frequent client contact
• Communicate attorneys’ instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client correspondence, follow up on pending matters
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Interact with clients frequently by responding to their questions and obtaining information as required
• Anticipate attorneys’ needs and prepare necessary documentation in draft for attorneys’ review, including miscellaneous correspondence and client billing
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect manager, attorneys’ and assistants’ requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and e-mail
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare draft engagement letters
• Input Partners’ time in Intapp upon request and record information
• Prepare expense reports and disbursements forms
• Perform other tasks as assigned

Qualifications:

• High School Diploma or equivalent required
• Minimum of two (2) years of administrative or secretarial experience required. Bachelor's Degree may be substituted for work experience
• Additional training and/or coursework beyond high school in the secretarial, legal or word processing fields including extensive training in Microsoft office products preferred

Required Posting Language:

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range for this position. The actual amount offered will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley. Foley & Lardner LLP will consider qualified applicants with criminal histories in a manner consistent with California’s Fair Chance Act.

-San Francisco and Silicon Valley - $56,900 to $74,000