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Administrative Assistant
- Location: Painted Post, New York 14870
- Work model: On-site
- Posted May 26, 2026
- Job ID: JPC - 204359
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Job Description
Role: Administrative Assistant
Location: Painted Post, NY, USA, 14870
Rate: $22/hr on W2 all incl
Duration: 6+ Months contract
Top skills/requirements:
- Associates preferred, but not required
- 3+ years Admin Asst experience, preferrably in a corporate environment
- Proficiency in Microsoft Suites and PeopleSoft. Experience with Concur a plus.
- Strong verbal and written communication skills, ability to learn quickly.
Job Description:
The Administrative Assistant II provides high-level administrative support to multiple departments and project teams, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, maintaining records, processing financial transactions, and assisting with office management. The individual will play a key role in supporting department activities, budgeting processes, and special projects, while serving as a liaison between various stakeholders. Strong organizational skills, attention to detail, and excellent communication are essential for success in this role.
Day to Day Responsibilities:
- Serve as primary administrative support for designated staff and project teams.
- Oversee day-to-day office operations, including supply management and resolution of administrative issues.
- Provide administrative support, including calendar management, meeting coordination, onboarding assistance, and initiatives to enhance employee morale.
- Organize director's time (calendar and daily leadership needs).
- Travel Arrangements (including shuttle, CONCUR, and American Express).
- Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.
- Onboard new hire actions, IT requests, e-tad facilitation, and space requirements for the Directorate.
- Manage monthly ETADs by sending reminders, overseeing account management, and ensuring timely updates.
- Maintain and order office supplies within the departmental budget considerations
- Input PeopleSoft Purchase Orders
- Serve department SPITS Coordinator
- Work effectively with other admins within the department and division to provide optimum support. Provide back-up support when needed.
- Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate skills and software.
- Update and maintain the SharePoint, and MS Teams sites.
- Provide Department Archive Record Management (DARM) support to both directorates, assisting with audits, sharing expertise, and ensuring accurate recordkeeping.
- Assist the managers with special projects or needs as requested.
Education & Experience Requirements
- AAS Degree in Business Administration.
- Administrative experience with strong technical computer and software skills
- 3+ years of related administrative experience, preferably in a corporate environment. Previous experience with Corning systems and processes is a plus.
Required Skills
- Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively
- Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external stakeholders.
- Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PeopleSoft, Concur, and other relevant systems.
- Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.
- Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.
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Job details
Job ID JPC - 204359
Location Painted Post, New York, United States
Work Model On-site
Job Type Full Time
Experience 3-5 years
Department Admin/Clerical
Category Corporate Services & Administration
Pay Rate $22 (Hourly)
Posted May 26, 2026
Skills admin assistant
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