Administrative Assistant

Primary Talent Partners has a new contract opening for an Administrative Assistant with our large power and utilities client in Owensville, IN. This is a 26-month contract with a potential for extension.

Schedule: Monday-Friday, 7:00 AM - 3:30 PM with a 30-minute lunch. Schedule may have some flexibility.

Description:
The Administrative Specialist II will provide administrative support to the Gibson Operation and Maintenance organizations. This individual will assist with day-to-day administrative and operational tasks, including tracking, invoicing, work order support, meeting documentation, and maintaining records.

Key Responsibilities:

• Track and maintain coal inventory records.

• Process contractor time invoices and support labor accruals.

• Process rental equipment invoices.

• Print and distribute preventive maintenance (PM) work orders.

• Track action items and maintain follow-up records.

• Record meeting minutes and distribute documentation as needed.

• Maintain organized files and records for the Operations and Maintenance organizations.

• Support general administrative needs for the team.

• Work primarily in an office environment while occasionally entering the plant environment as needed.

Required Qualifications:

• Minimum of 5 years of administrative experience.

• Strong organizational and record-keeping skills.

• Ability to manage multiple administrative tasks and maintain accurate documentation.

• Strong attention to detail.

• Effective written and verbal communication skills.

• Ability to work independently and support multiple members of the Operations and Maintenance organizations.

Work Environment & Physical Requirements:

• This is primarily an office-based position.

• No physical labor is expected as part of the normal duties.

• May occasionally need to store files in boxes and move file boxes to a staging area for record keeping.

• No regular lifting requirement; occasional movement of file boxes may be required.

• No ladder climbing is required.

• No machinery operation is required.

• No driving is required as part of the position.

• No hazardous work conditions are expected as part of the normal duties.

• PPE is required when entering the plant environment. PPE may include:

  • Hard hat

  • Safety glasses

  • Hearing protection

  • Safety-toe footwear

  • Gloves, if needed

• PPE use is expected to be minimal since the position will primarily be performed in an office environment.

Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com

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