Administrative Assistant

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Growing Company/ Great Environment

This Jobot Job is hosted by: Billy Mewton
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $25 - $35 per hour

A bit about us:

We are seeking a highly organized and professional Administrative Assistant to provide direct administrative support to company leaders at a large, well-established family-owned manufacturing company.

This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, managing multiple priorities, and serving as a trusted resource to senior leadership. The ideal candidate will be polished, detail-oriented, highly responsive, and comfortable handling confidential information.

Why join us?

Medical Insurance
Dental Insurance
Vision Insurance
Live Insurance
Short Term and Long Term Disability
401 k with match
Paid Time Off
Employee Discount Programs
Voluntary Benefit Programs

Job Details

Job Details:

Are you ready to take your administrative skills to the next level? We are seeking a highly organized, detail-oriented, and proactive individual to join our dynamic team as a Permanent Administrative Assistant in the Construction industry. This is a unique opportunity to be part of a fast-paced environment where your expertise in meetings, presentations, executive support, organization, and communication skills will be highly valued. You will be tasked with a variety of responsibilities, including calendar management, expense tracking, and travel arrangements. If you're passionate about supporting a team in a thriving industry and have a knack for Microsoft Excel and Outlook, we want to hear from you.

Responsibilities:

• Provide comprehensive administrative support to executives, including but not limited to, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations ensuring professional and accurate completion.
• Maintain an organized filing system for easy access to important documents.
• Utilize Microsoft Excel to create spreadsheets, charts, and graphs for reporting purposes.
• Manage and reconcile expense reports, ensuring all expenses are accounted for and processed in a timely manner.
• Serve as a liaison between executives and internal/external stakeholders, maintaining open lines of communication.
• Coordinate and prepare materials for meetings and presentations, including agenda setting, minute taking, and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Contribute to team effort by accomplishing related tasks as needed.

Qualifications:

• Minimum of 5 years of experience in an administrative role, preferably within the Construction industry.
• Proven experience in managing meetings, presentations, providing executive support, organizing, filing, and demonstrating excellent communication skills.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Exceptional calendar management skills, with the ability to coordinate complex executive meetings and events.
• Experience in managing travel arrangements and expenses.
• Strong problem-solving skills with the ability to think quickly and adeptly about how to effectively address issues when they arise.
• Excellent interpersonal skills with the ability to interact with individuals at all levels within the organization.
• Ability to work in a fast-paced environment, handle multiple tasks simultaneously, and meet deadlines.
• High level of discretion and confidentiality for both business and personal affairs.
• Strong attention to detail and accuracy.
• Demonstrated ability to work independently and within a team.
• Bachelor’s degree or equivalent work experience preferred.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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