Position Summary
The Administrative Assistant will provide comprehensive onsite administrative, clerical, document-management, scheduling, customer-service, and office-support services to SBA OCRM personnel and contractor staff. The position requires independent judgment, accuracy, professionalism, and the ability to manage multiple priorities.
Key Responsibilities
- Provide administrative support to senior, professional, and analytical staff.
- Prepare, format, proofread, and maintain correspondence, reports, memoranda, presentations, and other professional documents.
- Coordinate calendars, meetings, appointments, events, and conference-room requirements.
- Prepare meeting materials, agendas, notices, minutes, and action-item summaries.
- Respond professionally to routine and complex inquiries from employees, customers, stakeholders, and the public.
- Conduct administrative research and process specialized records and documents.
- Maintain electronic and physical records, filing systems, tracking logs, distribution lists, and office forms.
- Support data entry, spreadsheet maintenance, document control, and records reconciliation.
- Assist with routine bookkeeping, expenditure tracking, procurement documentation, or invoice-related records.
- Manage incoming and outgoing correspondence and mail.
- Maintain office supplies, forms, and required materials.
- Coordinate with internal offices and external organizations to obtain or verify information.
- Review work products for accuracy, completeness, grammar, formatting, and quality.
- Protect sensitive, confidential, proprietary, and Government information.
Minimum Qualifications
- High school diploma or equivalent.
- At least two years of progressively responsible administrative, clerical, or office-support experience.
- Experience supporting managers, team leads, or professional personnel.
- Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and electronic records.
- Strong grammar, spelling, proofreading, correspondence, and document-formatting skills.
- Excellent organizational, customer-service, and time-management abilities.
- Ability to manage multiple tasks and deadlines with minimal supervision.
- Demonstrated accuracy in data entry, recordkeeping, scheduling, and document preparation.
- Ability to maintain confidentiality and exercise sound judgment.
Preferred Qualifications
- Associate degree in business administration, office administration, or a related field.
- Experience in a Government, financial-services, lending, legal, regulatory, or compliance-driven environment.
- Experience supporting timekeeping, invoice documentation, procurement, budget tracking, or records reconciliation.
- Experience supporting federal onsite operations.
- Business-level Spanish capability.
Summary of Benefits
- 15 PTO days
- 11 paid holidays
- Medical Insurance with – 3 options (HSA with $600 Employer Contribution).
- Dental Insurance with no age limit orthodonture.
- Vision Insurance through EyeMed in and out of network coverage.
- Short Term and Long-Term Disability coverage with 100% premium support,
- Life insurance and AD&D with 100% premium support
- Supplemental Life Insurance
- Critical Care and Accident Insurance availability
- Pet Insurance through Nationwide
- Employee Assistance Program
- 401k with enrollment from day one. 4% deferral by company.
- $1500 Annual Training Budget
- $1500 Referral bonus
- Eligibility for annual merit and discretionary bonus
- Flexible work arrangements
Equal Opportunity Employer Minority/Female/Veterans/Disabled