Administrative Assistant (On-site)

We are seeking a detail-oriented and organized Administrative Assistant to provide day-to-day administrative support in a fast-paced office environment. The ideal candidate is a dependable professional with strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

• Provide administrative support to staff and management.
• Perform accurate and timely data entry.
• Prepare, edit, and maintain correspondence, reports, forms, and other documents.
• Answer and direct incoming telephone calls while providing professional customer service.
• Maintain electronic and paper filing systems.
• Scan, copy, e-fax, and distribute documents as needed.
• Process incoming and outgoing mail.
• Schedule appointments, meetings, and maintain calendars as assigned.
• Retrieve and update information within agency databases and proprietary software systems.
• Maintain accurate records and ensure all documentation is complete.
• Handle confidential information in accordance with HIPAA requirements and agency policies.
• Assist with special projects and perform other administrative duties as assigned.

Required Qualifications

• Demonstrated proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Minimum typing speed of 35 words per minute.
• Strong data entry skills with a high level of accuracy.
• Ability to quickly learn new databases and proprietary software applications.
• Experience preparing professional correspondence, reports, forms, and other business documents.
• Strong organizational, time management, and multitasking abilities.
• Ability to interact professionally with staff, clients, and individuals with developmental disabilities.
• Proven ability to maintain confidentiality and comply with HIPAA requirements.
• Experience performing general office duties, including filing, answering telephones, copying, scanning, operating standard office equipment, electronic faxing, and processing mail.

Preferred Qualifications

Experience with one or more of the following is highly desirable:

• Crystal Reports Designer
• WMS (Welfare Management System)
• eMedNY
• ePACES
• Other New York State OTDA/Medicaid systems

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: 401 Turin St. Rome, NY 13440

Duration: approximately 2 years
Apply by deadline: 7/27/2026
Shift Days/Times: Mon.-Fri./ 8-4 

Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.