Administrative Skills, Board of Education, Budgeting, Calendar Management, Conferences, Data Analysis, Data Management, English Language, Genetics, Inventory Management, Inventory Reports, Logistics, Mathematics, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Military, Office Equipment, Office Management, Organizational Skills, Performance Analysis, Performance Management, Performance Reviews, Plan Meetings, Proofreading, Public/Media/Press/Analyst Relations, Publicity Campaigns, Quality Assurance Methodology, Record Keeping, Reimbursement, Reporting Skills, Secondary School, Telephone Skills, Time Management, Training/Teaching, Typing, University/School Policies
id='p9741_'>Administrative Assistant - Office of the Principal JobID: 9741
Position Type:
Administrative Assistant/Administrative Assistant - 12-Months
Date Posted:
7/20/2026
Location:
Proviso Math & Science Academy
Date Available:
Upon Approval
Closing Date:
Until Filled
Additional Information: Show/Hide
PROVISO TOWNSHIP HIGH SCHOOLS
POSITION JOB DESCRIPTION
POSITION TITLE: Secretary to the Office of the Principal
REPORTS TO: Principal
Job Title: Secretary to the Office of the Principal
Exempt/Non: Exempt 12 month
QUALIFICATIONS:
Associates Degree (Minimum) Bachelor's Degree Preferred.
Experience in providing executive level secretarial services; or any equivalent combination of experience and training which produces the following knowledge, abilities, and skills:
Required Experience or Training
- Excellent secretarial experience with superb organizational skills at a school administrative level.
- Considerable knowledge of the care and operation of standard office software, equipment, machines, and new technology.
- Proficiency in the Microsoft Office suite, including Outlook, Word, Excel, Access, and Office 365.
- Typing 60 words per minutes
- Knowledge of school and district policies and procedures.
- Ability to proofread, transcribe, and type complex communications accurately.
- Ability to develop and maintain expenditure records and inventory for local, state, and federally funded programs and to maintain school budget accounts.
- Ability to manage data efficiently and accurately.
- Ability to acquire new knowledge as needed after a reasonable period of training.
- Ability to work independently on responsible and confidential administrative assignments and secretarial tasks, maintaining confidentiality.
- Ability to establish and maintain effective working relationships with faculty, students, parents, administrators, members of the Board of Education, business community members, and visitors and to effectively and discreetly convey information, promoting positive public relations.
Desired Experience or Training
- Extensive knowledge of business English, spelling, and punctuation.
- Considerable knowledge of the principles and methods of office management and of office procedures, systems, and equipment.
- Knowledge of standardized testing practices.
- Aptitude for numbers, data management, and data analysis.
- Availability to work extended hours and days as position responsibilities demand or as directed by supervisors.
- Ability to handle many tasks at one time and meet deadlines.
- Ability to lift five to ten pounds.
- Evidence of previously successful work experiences and of a strong attendance record.
Position Responsibilities
- Maintain confidentiality in handling student, teacher, and other sensitive information.
- Screen phone calls, visitors and mail; refer individuals or inquiries to the appropriate persons or offices; manage calendars, schedule meetings.
- Handle confidential matters.
- Research products and manage purchases from outside vendors: requests quotes, prepare requisitions, monitor delivery of purchases, and distribute to the schools when needed.
- Process conference requests for staff. Create requisitions for conferences; process reimbursements for food and/or mileage.
- Generate reports from PowerSchool and other local or online sources.
- Maintain inventory of office supplies.
- Prepare and manage performance evaluation forms, P.D forms
- Plan and set up meetings and professional development, including publicity, registration, logistics, handouts, timesheets and evaluations.
- Assist in preparation of calendars, planning documents, and progress trackers for building projects.
- Other duties and responsibilities as assigned by the Principal
Salary Range: $52,658 - $65,823
Proviso Township High Schools District 209 does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, and other protected categories as set forth in Board Policy 5:10.