Administrative Assistant, Office of Student Experience

Administrative Assistant, Office of Student Experience

Location

Nashua

Job Type

Full-Time

Job Number

202500230

Division

Student Experience

Department

Office of Student Experience

Opening Date

07/22/2026

• Description
• Benefits

Description

Position: Administrative Assistant to the VP of Student Experience

Department: Division of Student Experience

Reports to: Vice President for Student Experience

Position Type: Hourly, Non-Exempt, Full-time, On-campus

Expected Hours of Work: Monday through Friday 8:30am-5pm, some evenings or weekends for special events on campus

Summary/Objective: To support the Vice President for Student Experience (VPSE) and the departments that come under the supervision of the VPSE.

Duties and Responsibilities

Administrative

• Support the VPSE's calendar and phone communication including the prioritizing and scheduling of appointments with internal and external individuals.
• Assist the eight (8) Directors and Assistant Vice President.
• Schedule meetings, track attendance, collation and distribution of meeting materials, and meeting logistics. Take minutes at meetings and finalize meetings for distribution and filing.
• Proofread documents and assist with creating materials, responses, correspondence, and other forms of communication for the Division, including monitoring the division's email account.
• Performs general clerical duties to include, but not limited to, transcribing dictation, scanning, copying, filing, data entry, name tags, managing office mail, and ordering office supplies.
• Coordinate, prepare, process and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative function, ensuring timely and accurate completion/review of documents by department/university personnel and/or other individuals outside the university.
• Manage annual edits to the Student Handbook and Course Catalogue.
• Support divisional events, including but not limited to, Orientation and Ceremony Week.
• Coordinates and books travel in adherence to university policies. Coordination of activities includes travel authorization, flight tickets, hotel bookings, conference registration, expense reports, etc.
• Other duties as assigned.

Professional

• Completes various forms including purchase requisitions, expense reports, and external agreements.
• Interpret standard policies and procedures to staff, process special requests, investigate and resolve problems, and refer staff as necessary to the Vice President for appropriate action.
• Undertake special assignments and projects on a wide variety of issues as requested by the VPSE.
• Secure timely payments goods and services.
• Transact with students, faculty, and staff in support of departments across the Division.

Qualifications

• Bachelor's degree in business or related field
• Minimum of three years of Administrative Assistant experience
• Excellent interpersonal, written, and oral communication skills to interact with all levels of internal and external constituents in a professional manner
• Strong attention to detail
• Should possess writing skills to edit grammatical errors
• Adaptable and flexible to make changes and meet deadlines
• Work effectively under pressure
• Ability to learn and interpret a variety of policies and procedures
• Well-developed computer skills including Microsoft 360
• Have the ability to give accurate reports and data promptly
• Ability to handle high-level information with extreme sensitivity and confidentiality
• Should be able to determine when to act independently and when to refer problems to administration
• Strong analytical skills and demonstrated ability to manage time, and to multi-task
• Must take initiative to solve problems and meet deadlines

Physical Demands:

The physical demands described here are representative of those that must be met by an employee

to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The

employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with

hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with this job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Supplemental Information

Applicants should apply online with resume and cover letter at: https://www.schooljobs.com/careers/rivieredu/jobs/5419733/administrative-assistant-office-of-student-experience

Review of applications will begin immediately and continue until the position is filled.

Rivier University does not discriminate on the basis of race, color, national origin, religion, age, veteran or marital status, sex sexual orientation, gender identity, or disability in admission or access to, treatment in, or employment in its programs and activities, and Title IX requires that the University not discriminate on the bases stated above.

In addition to a competitive salary, Rivier University offers full-time employees a comprehensive benefits package which includes medical, dental and vision coverage, employer paid life and disability plans, retirement plan with employer match, Health Reimbursement Arrangement (HRA), Health Savings Account (HSA) with employer contribution, flexible spending accounts, paid time off, holidays, educational assistance benefits, employee assistance program (EAP) and a variety of additional discounts and services.

To learn more details, vist our Summary of Benefits.

Employer Rivier University (NH)

Address 420 South Main Street

Nashua, New Hampshire, 03060

Phone 603-897-8717

603-897-8211

Website https://www.rivier.edu/