Administrative Assistant

Description:

Administrative Assistant

Monday Friday 7am-4pm 
Assists the Assistant Manager of Modifications in coordinating all Field Modification activities.
 
Handles all office administrative needs, including ensuring that the office is properly equipped to support the Warranty Manager.
 
Organizes and maintains the file system for the Warranty 
office. Records data from various reports into SAP, ensuring that the information entered is accurate. Assists in coordinating site activities for minor contracts as needed.
 
Maintains spreadsheets tracking various items such as invoices, material purchased, and petty cash. Handles all consumable part orders received from the sites.
 
Distributes files and faxes any correspondence according to instructions. Handles all SAP field-related problems directly with the Site Clerks. Sometimes responsible for processing failed parts from the field office.
 
Must work well under pressure, and be able to communicate professionally with the field sites as well as all departments. Must present a professional, competent, and organized impression. Can work independently if required, without direct supervision.
 Must have, at a minimum, the following:
·High school diploma or equivalent
·Capable of working under pressure and ability to meet specific deadlines
·Proficiency in MS-Excel and Word
·Strong computer skills
·Strong interpersonal skills.
·Strong organizational skills.