Administrative Skills, Billing, Communication Skills, Detail Oriented, Document Management, Documentation, Expense Allocation, Financial Reporting, Life Insurance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operations, Organizational Skills, Project Tracking, Reimbursement, Team Player, Time Management, Vision Plan
LOCATION
Newport Beach, CA
POSTED
8 days ago
Now hiring Administrative Assistant Newport Beach, CA Pay Rate: $22.00 per hour
The Master of Multitasking Has Entered the Chat
Ready to take your admin skills to a place where they actually shine? As a Administrative Assistant, you'll keep the team organized, projects on track, and the vibe positive. You stay cool under pressure and make productivity look good.
What Gets You in the Door
Strong proficiency in Microsoft Office (Word, Excel, Outlook) .
Excellent organizational skills and attention to detail .
Ability to multitask and work effectively in a fast-paced, deadline-driven environment .
Strong communication and teamwork skills .
Ability to handle confidential information with professionalism and discretion .
What You'll Do
Provide administrative support to multiple advisor teams, ensuring smooth daily operations.
Prepare, review, and edit confidential client correspondence and financial documents .
Manage document scanning, organization, and archiving across multiple systems.
Process travel expenses, billing allocations, and financial reports accurately and on time.
Assist with time-sensitive quarterly client tax payments and related documentation.
Support various administrative projects and operational tasks as needed.
What's in It for You (Spoiler: A Lot)
Where the Action Happens. Be the go-to person the team counts on.
Pay That Measures Up. Because good work deserves good money.
Health and Happiness. Medical, dental, vision, and life insurance.
Little Extras. Employee discounts that make everyday life sweeter.
Your Next Step. Room to grow, learn, and move up.
"Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" - Administrative Support Specialist, Staffmark
Step into a role where your organizational skills finally get the spotlight they deserve. Apply Now.
Join a Team That Works for You
At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, an HRpowerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go. With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen. Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.
About the Company
S
Staffmark
We recognize that you have choices when it comes to staffing companies. What makes Staffmark different? We think it's our focus on two things: people and results. This focus has allowed Staffmark to create one of the top customer satisfaction programs in the staffing industry. Staffmark has earned Inavero’s Best of Staffing® Client Diamond Award after winning the Best of Staffing Client Award for the last seven years! Presented in partnership with CareerBuilder, Inavero’s Best of Staffing Client Diamond winners have proven to be industry leaders in service quality based completely on the ratings given to them by their clients. We are focused on matching jobs with people and people with jobs, so If you're looking for a job, we're looking for exceptional people, and we invite you to join us. If you're looking for exceptional talent, we invite you to put our team to work for you! Come see what it's like to work with a leader in the staffing industry.