Must have experience with Real Estate and or have thier interest in Real Estate lisence or obtaining one if not have it already!
Key Responsibilities
Executive & Administrative Support
· Draft, edit, format, and distribute correspondence, reports, presentations, and other documents
· Manage executive calendars, schedule meetings, coordinate travel, and organize conferences
· Screen, research, and route incoming communications
· Prepare information by transcribing, inputting, retrieving, and transmitting text, data, and graphics
· Handle confidential materials with discretion
Office & Operational Management
· Maintain office supply inventory and coordinate vendor orders
· Collect and distribute incoming mail; prepare outgoing mail and courier packages
· Maintain organized digital and physical filing systems, including project and legal documentation
· Support special projects and contribute to overall team objectives
Financial & Bookkeeping Support
· Assist with financial transaction tracking and bookkeeping processes
· Maintain and reconcile general ledger entries
· Prepare trial balances and reconcile account discrepancies
· Support the development and documentation of accounting policies and procedures
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This role is ideal for a proactive, highly organized, and detail-oriented professional who thrives in a fast-paced environment and is interested in long-term growth within the company. While pursuing a career in commercial real estate sales is not required, it is considered a plus.
Required Qualifications
· Minimum 2+ years of experience supporting a CEO, President, or senior executive
· Excellent organizational and time management skills
· Strong written, verbal, and interpersonal communication skills
· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
· Ability to multitask and prioritize in a fast-paced environment
· Self-starter with the ability to work independently
· Professional demeanor with high sensitivity to confidential matters
· Team-oriented mindset
Preferred:
· California Department of Real Estate Salesperson License
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Skills & Abilities
· Analyze situations and determine effective solutions
· Maintain complex, interrelated records and filing systems
· Compose, edit, and format professional correspondence
· Operate standard office equipment and software systems
· Work independently with minimal supervision
· Perform effectively under pressure
· Ability to sit, stand, and work at a computer for extended periods
A well-established Commercial Real Estate firm in Newport Beach is seeking a full-time Administrative Assistant / Commercial Real Estate Associate to support the Executive Team.