Administrative Assistant

Pay Rate: $20 per hour - $22 per hour
Shift: Varied – 7:30-3:30; 8:30-4:30 Monday – Friday.

Responsibilities:

• Provide administrative support services for one or more individuals, a department, or a division.
• Assist supervisor in routine personnel, budget, and other operational details.
• Serve as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages, and instructions.
• Assist with budget preparation and monitor and maintain records of expenses for variance reporting.
• Assist in the planning and logistical coordination of meetings and office activities, forums, and conferences.
• Review and revise brochures, announcements, or other informational items regarding program and/or departmental operations. Draft, edit, and format materials such as flyers, leaflets, and letters.
• Prepare minutes of meetings, agendas, correspondence, statistical reports, tables, and other documents, and transcribe dictation as needed.
• Prepare and follow up on purchase orders, change orders, check requests, and petty cash vouchers. Process and follow up on tuition and other forms of reimbursement for assigned staff.
• Make travel arrangements and accommodations. Prepare travel reimbursements and expense reports.
• Screen and prioritize all incoming mail for needed action and follow-up. Respond to mail where appropriate or distribute mail requiring attention to appropriate individual(s).
• Screen telephone calls, answer routine inquiries, or refer callers to the appropriate individual for response.
• May screen and schedule patient appointments, schedule referrals for special testing or doctor's visits, and keep records of patient billing for submission.
• May maintain employee and/or patient files.
• May assist in processing payroll and/or maintaining the PTO system for the department.
• May track expiration dates of staff's professional licensure and notify staff of upcoming license expiration dates to prevent suspension.
• Perform other related duties.

Requirements:

• 2+ years of administrative or medical office experience required.
• Pro