Administrative Assistant

Duties and responsibilities include providing administrative support to ensure efficient operation of teams noted. Daily actions will be focused on supporting manager and colleagues through a variety of tasks related to organization and communication.

Responsibilities include:

• Responsible for processing expenses for the team, submission and management of reimbursement requests, and tracking and payment of expenses.
• Arrange and book business travel, client meetings, customer events, conference calls, and conference rooms, and answer phone for the desk.
• Ad hoc administrative projects and tasks as requested.
• Interaction with internal and external stakeholders, including the Japan affiliate, Nikko Tokyo, for various requests.

Qualifications:

• Strong written and oral communication skills with an ability to communicate effectively across all levels across the organization.
• Bilingual Japanese/English language skills preferred.
• Proficient in MS Office Suite. Experience with Concur preferred.
• Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines, with excellent attention to detail and the quality of work product.
• Takes ownership of work and can be relied upon by the team to follow up, follow through and resolve day- to -day issues through sound reasoning and problem solving skills.
• Highly collaborative and flexible in a team and client environment and ability to form good relationships.
• In-person/work from office 5 days per week