Administrative Assistant

This position provides direct administrative support to executive-level leadership while also supporting engineering and operations teams, including a strong focus on combat vehicle and robotics programs. Position OverviewThe Defense Executive Assistant plays a key role in supporting senior leadership within a fast-paced, high-security engineering environment.

Defense Executive Assistant
Category: Contract (12 months; potential for extension or conversion based on performance and business needs)Work Location: Onsite (New Hudson, Michigan area)
Compensation: $32–$37/hour
Position OverviewThe Defense Executive Assistant plays a key role in supporting senior leadership within a fast-paced, high-security engineering environment. This position provides direct administrative support to executive-level leadership while also supporting engineering and operations teams, including a strong focus on combat vehicle and robotics programs.This is a highly visible, hands-on role requiring strong judgment, organization, and discretion. The ideal candidate is proactive, confident, and able to manage shifting priorities while maintaining professionalism in a demanding and confidential setting.
Key ResponsibilitiesExecutive Support

• Provide direct administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and maintain presentations, reports, and executive communications
• Track priorities, deadlines, and action items to ensure timely follow-up
• Act as a liaison between executives, internal teams, and external stakeholders
• Support preparation for high-level meetings, including leadership and government-related engagements

Office Management

• Oversee daily office operations to maintain an organized and efficient work environment
• Manage office supplies, vendors, and facility needs
• Coordinate onboarding logistics including workspace setup and system access
• Plan and support internal meetings, events, and team activities
• Maintain and improve office processes and organizational systems

Technical & Cross-Functional Coordination

• Partner with engineering and technical teams to coordinate meetings, reviews, and project updates
• Support technical documentation, version control, and structured file management
• Assist with program reviews, customer briefings, and internal reporting
• Bridge communication between technical and non-technical stakeholders

Operations & Compliance Support

• Assist with expense reporting, invoice tracking, and administrative finance tasks
• Support document and contract management, ensuring proper handling of sensitive information
• Maintain records in compliance with company policies and applicable regulations
• Handle confidential and controlled information with a high level of professionalism

Required Qualifications

• Minimum 5 years of experience in an Executive Assistant, Office Manager, or similar role
• Experience supporting senior executives in a fast-paced environment
• Strong organizational, communication, and problem-solving skills
• Ability to work independently and manage multiple priorities with minimal oversight
• High level of professionalism, discretion, and attention to detail
• U.S. Citizenship required
• Ability to obtain and maintain clearance or suitability for access to classified information

Preferred Qualifications

• Experience in defense, aerospace, or government contracting environments
• Familiarity with compliance frameworks such as ITAR, CMMC, or secure facility processes
• Experience supporting engineering or technical teams
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook); experience with secure collaboration tools is a plus
• Strong document management and organizational systems experience

Work Environment & Expectations

• 100% onsite position in a secure facility
• Standard hours are typically 8:00 AM – 5:00 PM, with flexibility based on business needs
• Up to 5% local travel; must be able to move between nearby facilities during the workday
• Primarily office-based work with occasional lifting up to 25 lbs

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