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Administrative Assistant

CrossFire Group

New Hudson, MI

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JOB DETAILS
SALARY
$32–$37 Per Hour
SKILLS
Administrative Skills, Aerospace and Defense, Calendar Management, Communication Skills, Contract Management, Corporate Policies, Cross-Functional, Detail Oriented, Document Management, Executive Assistant Skills , Expense Reports, File Management, Finance, Government, Government Contracts, Leadership, Lift/Move 25 Pounds, Logistics, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Office Management, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Problem Solving Skills, Process Improvement, Record Keeping, Regulations, Robotics, Sales Presentation, Source Code/Configuration Management (SCM), Support Documentation, Systems Administration/Management, Technical Support, Technical Writing, Time Management, Travel Planning, United States Citizen, Willing to Travel
LOCATION
New Hudson, MI
POSTED
1 day ago
Defense Executive Assistant

Category: Contract (12 months; potential for extension or conversion based on performance and business needs)
Work Location: Onsite (New Hudson, Michigan area)

Compensation: $32–$37/hour

Position Overview
The Defense Executive Assistant plays a key role in supporting senior leadership within a fast-paced, high-security engineering environment. This position provides direct administrative support to executive-level leadership while also supporting engineering and operations teams, including a strong focus on combat vehicle and robotics programs.
This is a highly visible, hands-on role requiring strong judgment, organization, and discretion. The ideal candidate is proactive, confident, and able to manage shifting priorities while maintaining professionalism in a demanding and confidential setting.

Key Responsibilities
Executive Support
  • Provide direct administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
  • Prepare, edit, and maintain presentations, reports, and executive communications
  • Track priorities, deadlines, and action items to ensure timely follow-up
  • Act as a liaison between executives, internal teams, and external stakeholders
  • Support preparation for high-level meetings, including leadership and government-related engagements
Office Management
  • Oversee daily office operations to maintain an organized and efficient work environment
  • Manage office supplies, vendors, and facility needs
  • Coordinate onboarding logistics including workspace setup and system access
  • Plan and support internal meetings, events, and team activities
  • Maintain and improve office processes and organizational systems
Technical & Cross-Functional Coordination
  • Partner with engineering and technical teams to coordinate meetings, reviews, and project updates
  • Support technical documentation, version control, and structured file management
  • Assist with program reviews, customer briefings, and internal reporting
  • Bridge communication between technical and non-technical stakeholders
Operations & Compliance Support
  • Assist with expense reporting, invoice tracking, and administrative finance tasks
  • Support document and contract management, ensuring proper handling of sensitive information
  • Maintain records in compliance with company policies and applicable regulations
  • Handle confidential and controlled information with a high level of professionalism
Required Qualifications
  • Minimum 5 years of experience in an Executive Assistant, Office Manager, or similar role
  • Experience supporting senior executives in a fast-paced environment
  • Strong organizational, communication, and problem-solving skills
  • Ability to work independently and manage multiple priorities with minimal oversight
  • High level of professionalism, discretion, and attention to detail
  • U.S. Citizenship required
  • Ability to obtain and maintain clearance or suitability for access to classified information
Preferred Qualifications
  • Experience in defense, aerospace, or government contracting environments
  • Familiarity with compliance frameworks such as ITAR, CMMC, or secure facility processes
  • Experience supporting engineering or technical teams
  • Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook); experience with secure collaboration tools is a plus
  • Strong document management and organizational systems experience
Work Environment & Expectations
  • 100% onsite position in a secure facility
  • Standard hours are typically 8:00 AM – 5:00 PM, with flexibility based on business needs
  • Up to 5% local travel; must be able to move between nearby facilities during the workday
  • Primarily office-based work with occasional lifting up to 25 lbs
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About the Company

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CrossFire Group