181793 Administrative Assistant, Needham, MA, 13-Week Contract
Sigma, Inc., is looking for an Administrative Assistant to work on-site within the AMB department at Beth Israel Deaconess Medical Center in Needham, MA.
Shift timings: 07:30 AM - 04:00 PM 40 hours/week
Responsibilities:
- Answers telephones, schedules appointments, and maintains calendars; organizes conference calls; makes travel arrangements as needed; and prepares for meetings with large numbers of participants.
- Provides support to committees by planning, scheduling, and organizing meetings and locations; preparing the agenda and related materials; and taking and distributing minutes.
- Assists in planning and coordinating programs, seminars, and events for the department or division. Orders supplies and services and performs other related duties as assigned.
- Maintains department's or division's files and databases. Compiles periodic and ad hoc reports using data and information from multiple sources.
- Prepares complex documents and reports with graphics, detailed charts, graphs, and stylized formatting for presentations.
- Composes and edits correspondence, reports, and documents for final approval. Types and edits manuscripts and/or other documents, which may include scientific, technical, or specialized terminology and specialized formatting.
- Other duties as assigned by the department. Must be separated from BILH for 6 months in order to be considered for new openings.
Requirements:
- High school diploma or GED required. Associate's degree preferred.
- 2+ years of related work experience required.
- Must have experience with front desk and patient facing customer service.
- Urgent care experience or clinic experience required.
- Orientations are every Monday
- Any color scrubs are allowed
Must be separated from BILH for 6+ months to be considered.