Administrative Assistant

Why Concordia?

At Concordia Dining Services, every meal is an opportunity to create community, and every great dining experience begins behind the scenes. As our Administrative Assistant, you''ll help keep the department running smoothly by supporting scheduling, hiring, communications, and daily operations that allow our team to serve students, employees, alumni, and guests every day.

If you enjoy bringing order to complexity, supporting others, and being the person who helps everything come together, Concordia Dining Services offers a unique opportunity to build a rewarding career in a respectful and supportive environment. Enjoy consistent schedules, outstanding benefits, generous paid time off, tuition benefits, and the opportunity to play an essential role in one of the most visible departments on campus.

About the Role

The primary responsibility of this position is to provide administrative support of key functions for the Dining Services office operations, including coordination of student scheduling; office services; hiring and staff support; and communication and webpage support.

What You''ll Do

• Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position.

• Administrative and Cash Handling Support

• Prepare meeting materials;

• Assist with cash handling tasks as needed;

• Prepare and place supply orders for operational supplies and equipment;

• Support daily operation of campus ID card services;

• Provide courteous and professional customer service by responding to questions and resolving concerns in person, by phone, and through email. Monitor departmental inboxes and resolve or redirect messages.

• Coordination of Student Scheduling

• Maintain student schedules and enter data as needed using scheduling software;

• Coordinate and schedule high school employees;

• Monitor and coordinate student substitutions and student timekeeping; enter data as necessary;

• Conduct orientation of new student employees; monitor, support, and uphold student employee policies;

• Assist with planning and executing student employment recruitment activities such as tabling, job fairs, and outreach.

• Hiring and Staff Support

• Arrange interview times with hiring managers;

• Schedule interview space;

• Prepare interview materials;

• Assist with maintaining accurate information in the campus human resource information system and files;

• Conduct initial onboarding activities for new staff employees;

• Prepare uniform orders and maintain inventory levels;

• Coordinate and schedule on-call employees;

• Place orders for temporary labor; greet temporary labor staff and direct to the assigned work area.

• Communication and Webpage Support

• Prepare professional communication for internal and external customers and potential customers, including use of social and other media relevant to college students;

• Write content for electronic and print materials, including but not limited to materials related to meal plans, ID cards, catering, contract services, residential dining, and retail operations.

• Monitor departmental webpages to ensure information remains updated; prepare updated/revised information.

• Other duties as assigned

You''ll thrive here if you:

• Enjoy keeping people, projects, and schedules organized.
• Like being the person others can count on to keep things running smoothly behind the scenes.
• Take pride in providing exceptional customer service and professional communication.
• Enjoy balancing a variety of responsibilities and shifting priorities throughout the day.
• Appreciate working collaboratively with colleagues while also managing projects independently.
• Want to build a career where your work supports the team that helps create a welcoming campus community.