Administrative Assistant-Melissa Campus

Chase Oaks Church

Mckinney, TX

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JOB DETAILS

SKILLS

Administrative Skills, Budget Reporting, Calendar Management, Communication Skills, Customer Support/Service, DNA, Data Entry, Detail Oriented, Diversity, Event Management, Inventory Management, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Printing, Reimbursement, Social Media, Systems Maintenance, Telephone Skills, Time Management

LOCATION

Mckinney, TX

POSTED

Today

JOB SUMMARY:

Under general supervision, the Melissa Campus Administrative Assistant is responsible for performing a variety of administrative staff support duties for the Campus Pastor, Student Pastor, KIDS CO. Director, and key volunteer leaders, which require a range of skills and knowledge of ministry goals and organizational procedures. Given the launch-phase context of the Melissa Campus, including a temporary meeting location requiring full weekly set-up and tear-down, this role requires a broad range of operational and administrative skills, a knowledge of ministry goals and organizational procedures, and a genuine passion for behind-the-scenes support. This is a part-time, 25-hours per week position.

ESSENTIAL JOB RESPONSIBILITIES:

Maintain communication and organization of ministries, events, registrations, social media and website
Provide support for pastors/directors/volunteers with organizational duties such as printing, reservations, meeting set-up, and other requests
Keep all information at the campus current
Prepare spaces for weekday and weekend experiences with resources and supplies
Prepare the manuscript and slides for occasions when the campus pastor preaches live
Oversee outside events, funerals, and memorials
Coordinate and prepare for meetings and events, room set-up, food, etc.
Prepare expense reimbursements, budget reports, invoice payments, and deposits for ministry areas in FENXT
Edit and generate correspondence as needed
Maintain calendars as needed or requested in Outlook
Maintain accurate and current records in ROCK and other databases
Reserve room and resources in ROCK
Support HR director as needed (admin team, rotating phone duty, special projects, training, clear communication with front desk in times of absence)
Attend required meetings
Support coordination of weekly venue set-up and tear-down logistics for Sunday services, including supply checklists, equipment tracking, and resource management
Support the development and maintenance of systems and checklists that ensure consistent and excellent Sunday experiences in a temporary, non-permanent space
Manage and track inventory, transport of supplies, signage, and materials used week to week
Perform miscellaneous job-related duties as assigned

JOB PROFILE:

SPECIFIC SKILLS / STRENGTHS

Able to multi-task; detail-oriented
Flexible and adaptable
Energetic and well-organized
Proactive and timely in carrying out assignments, able to work independently
Able to understand ministry team objectives
Attentive to customer service

EXPERIENCE DESIRED

Experience: Minimum 2+ years related experience and/or training; or equivalent combination of education and experience.

EDUCATION DESIRED

Education: Minimum of high school diploma or equivalency; college degree preferred

SUPERVISORY RESPONSIBILITIES

There are no supervisory responsibilities with this role.

LANGUAGE SKILLS

Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding the Chase Oaks technical environment is also required. High attention to customer service.

COMPUTER SKILLS

Strong working knowledge of Microsoft Office, Outlook calendaring, and email
Basic knowledge of Excel and PowerPoint
Data Entry skill & experience
Familiarity with Databases

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Qualifications for employment at Chase Oaks Church requires being a Christ-follower-whose work history and lifestyle shows a consistency to adhering to the scriptural principles of the Bible-and agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks. We request that each staff member be "All - In" and be committed to the local body of Christ at Chase Oaks Church in the areas of worship, groups, service and giving.

CHASE OAKS CHURCH DNA

Jesus Sets Our Tone.
We're All In The Same Boat.
We Are Here For Good.
This Is Not Our Party.
We Don't Go It Alone.
We Are Not Set In Our Ways.
We See Beauty In Diversity.
Our Best Days Are Ahead Of Us.
We Don't Sweat The Small Stuff.

CHASE OAKS CHURCH STAFF VALUES

We cultivate because we believe in the good that is to come.
We collaborate because we are better together.
We celebrate because we can.

LEADERSHIP SKILLS

Character - Being above reproach
Self-Leadership - Practicing rhythms that allow personal flourishing
Drive - Relentlessly pursuing excellence based on one's unique purpose, values, strengths, and passions
Judgment - Demonstrating wisdom in action
Influence - Impacting how other people think and act

Administrative Assistant-Melissa Campus

Chase Oaks Church

Mckinney, TX

About the Company

Chase Oaks Church

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