Administrative Assistant / Medical Records (Aiken)

Administrative Assistant / Medical Records (Aiken)

Salary

$37,200.00 - $46,000.00 Annually

Location

Aiken County, SC

Job Type

FTE - Full-Time

Job Number

194078

Agency

Department of Behavioral Health and Developmental Disabilities

Division

Aiken-Barnwell Mental Health Center

Opening Date

10/23/2026

Closing Date

11/6/2026 11:59 PM Eastern

Class Code:

AA75

Position Number:

60029088

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN06

Hiring Range - Min.

$37,200.00

Hiring Range - Max.

$46,000.00

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

Please complete the state application to include all current and previous work history and education using verifiable dates.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

Are you passionate about making a real difference in peoples lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistant / Medical Records (Aiken), who is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Aiken-Barnwell Mental Health Center (ABMHC), 1135 Gregg Hwy, Aiken, SC 29801.

As the Administrative Assistant / Medical Records (Aiken), you support the recovery of persons served at ABMHC with the primary tasks of performing, under limited supervision, medical records, assisting with vitals, and administrative functions at agency.

Responsibilities for the Administrative Assistant / Medical Records (Aiken) include:

• Ensure medical records and compliance by processing all medical records requests promptly in compliance with BHDD policies including audits, patient, legal,

and clincial requests.

• Maintain up-to-date patient files by ensuring all required documentation is accurately added to the electronic record import section.
• Prepare and index legacy paper charts for formal archiving and storage.
• Provide administrative clinical support by providing core administrative tasks across the agency, including patient registration, front desk reception coverage and

notary services for the office.

• Perform clinical prep for patients receiving medical services by accurately taking and recording vital signs, including blood pressure, height, and weight.
• Manage administrative tasks of supply management, office lobby, office key management and security, and opening and closing duties.
• Optimize revenue by maximizing center revenue by tracking, verifying, and ensuring the timely processing of all patients prior authorizations and self-pay

payments.

• Professionally engage and participate actively in all required supervision meetings, staff trainings, and agency assemblies.
• Demonstrate effective interpersonal communication skills while showing an understanding and appreciation of individual and group differences.
• Adhere strictly to Corporate Compliance, Risk Management, and DOFS policies while completing all documentation according to BHDD and QA standards.

Minimum and Additional Requirements

• A high school diploma and work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related experience.
• One year experience in a healthcare setting.

Additional Requirements:

• Ability to lift 5 pounds and operate a state vehicle.

Preferred Qualifications

• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

Post hire, employees must:

• Have good written and oral communication skills; attention to detail; knowledge of HIPAA/Privacy Laws; flexibility, dependability, good time management and organizational skills.
• Have knowledge of the principles, policies and practices of office management.
• Have the ability to effectively plan, organize and prioritize work activity.
• Have the ability to exercise judgement.
• Receive limited supervision and support from immediate supervisor.
• Be responsible for BHDD/OMH/ABMHC policies.
• Be able to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) Certification.

This position is essential and may be called back during crises/disasters/emergencies.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Please check the box(es) if you have ever been employed by the following Offices of SC Dept. of Behavioral Health and Developmental Disabilities.

• Office of Mental Health (OMH) (formerly SC Department of Mental Health)
• Office of Intellectual and Developmental Disabilities (OIDD) (formerly SC Department of Disabilities and Special Needs)
• Office of Substance Use Services (OSUS) (formerly SC Department of Alcohol and Other Drug Abuse Services
• Does Not Apply

02

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED. Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03

What is your highest level of education?

04

How many years of clerical/administrative experience do you possess?

05

Which computer programs are you proficient in using?

06

Do you have data entry experience?

• Yes
• No

07

If you answered Yes to Question 6, please advise how many years of data entry experience you have.

08

Do you have any experience with electronic health/medical records?

09

If you answered Yes to Question 8, please advise what experience you have.

10

Please indicate your salary requirements (please be specific and not put "negotiable" or "open").

Required Question

Employer State of South Carolina

Agency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033

Phone OIDD - (803)898-9600

OMH - (803) 898-8600

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.