Administrative Assistant - Mass Media, Art and Design

Administrative Assistant - Mass Media, Art and Design

Salary

Depends on Qualifications

Location

Cape Girardeau, MO

Job Type

Full-Time

Job Number

202600354

Division

Academic Affairs

Department

Mass Media, Art, and Design

Opening Date

10/19/2026

• Description
• Benefits

Position Summary

Administrative Assistant

Department of Mass Media, Art and Design

Full-Time

Designed to complement the River Campus department office/Crisp Museum (operations) position while serving as the departments governance and academic operations lead.

Primary Responsibilities

• Serve as the primary administrative support for main campus academic office operations, departmental governance and faculty support.
• Cross-train and coordinate with the primary administrative support for the River Campus academic office to ensure consistent departmental service.
• Coordinate department meetings, agendas, minutes, elections, committee records, and policy documentation.
• Manage course scheduling, textbook adoption, advising assignments, enrollment overrides, and waitlists.
• Maintain faculty personnel files, accreditation documentation, assessment records, and confidential departmental records.
• Coordinate faculty travel, professional development, hiring paperwork, and onboarding.
• Process departmental purchasing, budget transactions, expense reports, and student media administrative support.
• Provide front-office reception and support to current and prospective students.
• Train and supervise student office employees and coordinate daily office workflow.

Required Qualifications

• High school diploma or GED.
• Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn university systems.
• Excellent organizational and time management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated ability to manage multiple priorities with frequent interruptions.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience with bookkeeping, purchasing, budget reconciliation, accounts payable/receivable, or similar financial processes.
• Commitment to outstanding customer service and maintaining positive relationships with students, faculty, staff, and external constituents.
• Experience supervising, training, or coordinating student employees or support staff is a plus.

Application Process

Application Deadline: To ensure full consideration, application materials must be received by November 2, 2026. The position is available immediately and will remain open until filled.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You must submit the following for your application materials to be complete.

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

SEMO Fact Book

SEMO Strategic Plan

Southeast Missouri State University provides an excellent benefits package. For complete benefit details visit our website at https://semo.edu/hr.

Employer Southeast Missouri State University

Address 1 University Plaza

Cape Girardeau, Missouri, 63701

Phone (573) 651-2206

Website http://www.semo.edu