Administrative
Assistant
Full-time
| Monday–Friday (8 hr. day shift)
We are
seeking a sharp, motivated, and organized Administrative Assistant to join our
growing team. This position will provide administrative support across multiple
companies and assist with a variety of day-to-day office, billing, and
operational needs. This role balances administrative support, billing, and
office coordination—perfect for someone who is detail-oriented, enjoys variety,
and is comfortable taking on responsibility in a busy office environment.
Key
Responsibilities
Office
amp; Administrative Support
- Perform accurate data entry and
maintain organized files
- Manage Excel spreadsheets and
digital records
- Answer phones and emails and
interact with clients, vendors, and staff
- Assist with general office needs
and daily operations
- Sort and distribute
incoming/outgoing mail
Billing
amp; Accounting Support
- Assist with invoicing, billing,
and account tracking
- Process customer payments,
including credit cards, checks, and bank deposits
- Create customer/job files and
maintain contract paperwork
- Manage job costing, purchase
orders, and subcontractor billing
- Track daily work entries and
support production/billing
- Generate reports and maintain
project records
What
We’re Looking For
- Strong organization, accuracy,
and time-management skills
- Ability to multitask in a
fast-paced environment
- Clear and professional
communication skills
- Positive attitude and
willingness to learn
- Reliable transportation and
consistent attendance
- Authorized to work in the U.S.
Preferred
(Not Required)
- QuickBooks and Net Suite experience
- Administrative or bookkeeping
background
- Real estate / Rental industry
experience
- Landscape experience
Benefits
- 401(k) with 4% company match
- Health insurance
- Dental insurance
- Paid time off
- Paid sick time
- Paid jury duty
- Parental leave
- Referral program
- Opportunities for advancement
Supplemental
Pay
- Bonus opportunities
- Yearly profit sharing
Job Type: Full-time
Work
Location: In person
Job Type:
Full-time
Pay: From
$23.00 per hour
Work
Location: In person