Administrative Assistant Management & Budget

Administrative Assistant Management & Budget

Information

• Pay Range Grade 24.14 - 42.23 H400
• Hiring Pay Range 24.14 &ndash 25.35
• Other Compensation Offered Overtime Compensatory Time
• Employment Type Full-Time 40 hours per week
• Organization Management & Budget - Administration
• Location County Office Building
• Reports to Director Management & Budget
• Classification Non-Exempt 40063
• Who We AreAt Carroll County Government we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers community partners and those we serve. We strive to build collaborative and passionate teams with opportunities to learn and explore new possibilities in a welcoming workplace. As a team we are committed inspired and connected to make a difference in the community.  What You Will DoAre you ready to support a vital government function As the Administrative Assistant in Management & Budget you will handle essential administrative duties. Reporting to the Director your role will support the Budget Grants Management and Risk Management divisions. The work you do will support the flow of information throughout the department. Staying organized completing tasks and maintaining positive relationships are the daily responsibilities of this role.Essential Duties
• Prepare budget documents and appropriation letters compile credit rating data research legal documents and maintain accurate reports spreadsheets surveys and related records.
• Review invoices and requisitions create and upload budget transfers and amendments and run reports in the financial management system. Assist staff with the budget process.
• Assist Management & Budget divisions with the budget process including grants. Develop a working understanding of the budget and grant processes.
• Assist with maintenance and organization of grant records proof grant applications and documents prepare grant documents for approval and signature.
• Perform general support functions such as scheduling meetings distributing mail answering phones and retrieving information. Compose prepare and process complex and confidential correspondence including coordination of FOIA requests.
• Provide office and project support as needed to the Budget Grants Management and Risk Management divisions.
• Greet and engage with visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and clients.
• Manage office related expenses within operating budget.
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Exhibit integrity ethics and fiscal responsibility.
• How You Will SucceedYour Skills
• Filing and Organizational Systems Intermediate
• Multitasking Intermediate
• Verbal and Written Communication Intermediate
• Financial Acumen Introductory
• Organizational Awareness Introductory
• Microsoft Excel Intermediate
• Microsoft Office Suite Intermediate
• Your Strengths
• Service Excellence
• Decision Making
• Collaborating with Others
• Digital Literacy
• Continuous Learning
• Adaptability
• Attention to Detail
• Data Literacy
• Financial Acumen
• You Might Be a Good Fit IfEducation and Experience
• Associate degree or two years of college in a related field
• Three or more years of related experience
• A comparable amount of education and experience may be substituted for the minimum requirement.
• Additional Information
• Requires criminal background check as condition of employment.
• Must meet Carroll County Risk Management driver eligibility requirements
• Why You Will Love Working HereAll the Benefits You NeedCarroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees this includes
• Generous paid time off
• 13 Paid Holidays
• Flexible schedules and remote options when applicable
• Comprehensive no deductible medical plans including prescription and vision coverage low-cost dental plan and County paid basic life insurance.
• Pension 401k and 457 Retirement Accounts
• Up to 9000 in Tuition Assistance per fiscal year
• Find out more here Carroll County Government | Carroll County Maryland carrollcountymd.govCarroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people including County employees to equal opportunity. Discrimination against County employees on the basis of race color religion age gender national origin sexual orientation marital status physical or mental disability is strictly prohibited. The Americans with Disabilities Act Titles I and II applies to County government employment. If you have questions suggestions or complaints please contact Kristy L. Bixler Director Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment at the Department of Human Resources 410-386-2129 or Md. Relay 711800-735-2258. The mailing address is 225 North Center Street Westminster Maryland 21157.Questions or need assistance Please contact us at careerscarrollcountymd.gov via telephone at 410-386-2129 or stop by our office at 225 N. Center Street Room 100 Westminster MD 21157 during normal business hours. Disclaimer This job description may not be inclusive of all assigned duties responsibilities or aspects of the job described and may be amended at any time at the sole discretion of the Employer.