About A6 Scientific Corp.
A6 Scientific Corp. is a federal contractor providing professional and technical support services to government clients. We are hiring an Administrative Assistant to support a federal healthcare client in Long Beach, CA.
Position Overview
A6 Scientific Corp. is seeking a highly organized and dependable Administrative Assistant to support a busy engineering and project management team in a federal healthcare environment.
This is not a basic front-desk or clerical role. This position plays an important part in keeping projects moving by supporting procurement, budget tracking, records management, meeting coordination, and daily administrative operations. The right candidate will be detail-oriented, professional, comfortable handling documentation, and able to work well with internal teams, vendors, and client staff.
This is a great opportunity for someone who enjoys structured work, strong organization, and supporting meaningful projects in a professional setting.
Key Responsibilities
Budget and Financial Support
Maintain and update budget spreadsheets for assigned teams
Review pay applications and supporting documents for multi-year contracts
Gather and compile monthly KPI data for reporting
Track orders, receiving reports, and related purchase records
Help maintain accurate logs for payments, deliveries, and procurement status
Procurement and Records Support
Contact vendors to request quotes for products and services
Help prepare and submit procurement packages
Support LEAF 2237 requests and purchasing documentation
Review documents to ensure they are complete, properly named, and correctly dated before submission
Track internal requests that require purchasing support
Maintain organized digital and hard-copy procurement and contract files
Retain procurement and voucher documentation according to required records retention standards
Coordinate delivery schedules with vendors, project staff, and move or activation teams
Project and Administrative Support
Support project management documents such as plans, trackers, charters, and logs
Attend meetings in person and prepare meeting notes or minutes as needed
Coordinate communication by email and phone with internal staff, client personnel, vendors, and contracting teams
Maintain organized files, logs, trackers, and administrative records
Complete any required project or client training and keep certifications current
Provide day-to-day administrative support to help the team stay organized and responsive
Minimum Qualifications
Candidates must meet one of the following:
Associate's degree or higher in Business Administration, Office Management, or a related field; or
4–6 years of professional administrative experience in a government, construction, engineering, facilities, or project management environment
Required Skills
Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat DC
Strong organization and recordkeeping skills
Ability to manage a high volume of digital and physical documents accurately
Strong written and verbal communication skills
Strong attention to detail and follow-through
Ability to handle confidential and sensitive information appropriately
Ability to work well in a structured, deadline-driven environment
Preferred Qualifications
Bachelor's degree in Business, Public Administration, or a related field
Experience with federal procurement or purchasing processes
Experience with LEAF, FORCE, or similar procurement systems
Experience supporting project teams, facilities teams, construction teams, or design teams
Proficiency in Microsoft Teams and SharePoint
Familiarity with VA, DoD, or other federal administrative processes
Work Schedule and Work Environment
Full-time
On-site in Long Beach, California
Standard schedule is generally Monday through Friday, 8:00 AM to 4:30 PM
Occasional overtime may be needed based on project needs and must be approved
This role is in a federal healthcare facility environment
No remote or hybrid work
Important Requirements
To meet contract requirements, candidates must be able to:
Work fully on-site in Long Beach, CA
Pass required background screening before starting work
Follow client site policies, badge requirements, privacy rules, safety rules, and professional workplace standards
Work professionally with client staff, internal teams, and external vendors
Maintain dependable attendance and strong documentation practices
Benefits
11 paid federal holidays per year
80 hours combined accrued PTO and sick time
Wellbeing allowance