Administrative Assistant - Level 3 US_AGS

Lancesoft

Marietta, PA

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JOB DETAILS

SALARY

LOCATION

Marietta, PA

POSTED

30+ days ago

Job Title: Executive Administrative Assistant
Location: Marietta PA, 17547
Duration: 5-month contract

Full onsite
Shift - Day shift/ Core hours

Description:
Provide high-impact executive and operational support to the Marietta site to ensure smooth day-to-day operations. The incumbent in this role should be a champion for policies and procedures and possess strong judgement, discretion and understanding of site priorities. The Executive Assistant is a trusted partner to the VP MAPS Operations, enabling operational excellence, reinforcing a strong governance framework and organizational effectiveness across the site.

Key Responsibilities:

Manage complex calendars, travels and scheduling across different time zones and shifts, resolving competing operational priorities and ensuring seamless scheduling without conflicts.
Expedite the timely submission of travel and expense claims via CONCUR and process non-GMP Purchase Orders in Ariba and SAP.
Own the administration of Tier 3 meetings and site governance meetings, including setting the agenda, sending out pre-reads and sending follow up actions trackers.
Track and follow up on action items and decisions from governance meetings and proactively create visibility and clarity to areas of attention and where support is needed, including tracking milestones, risks and dependencies across multiple workstreams.
Proactively arrange meeting rooms for VP MAPS Value Stream and the Site Leadership Team based on upcoming meetings and attendees.
Timely manage and update site distribution lists based on new hires, leavers and transfers.
Act as the master timekeeper for the site, providing back up support to supervisors and managers for employee time records in Workday.
Work closely with the Site Communication Manager to seamlessly plan and execute internal and external visits for the site. Proactively reviewing visa requirements prior to visits and designing detailed itineraries featuring key contacts, shuttle/transfer details, lodging, meeting locations, restaurant reservations, and proactively send out necessary maps and directions to visitors
Support engagement initiatives, recognition programs and site events and partner closely with Site Communications Manager on coordinating high impact quarterly townhall meetings.
Role model an inclusive and high-performing site culture and reinforce the importance of safety, quality and GPS mindset.

Minimum requirements:

5+ years Executive Administrative experience preferably in a pharmaceutical manufacturing, biotechnology or regulated environments;demonstrated experience in supporting senior leaders in a matrix organization.
Strong proficiency in in Microsoft Office and collaboration tools.
Excellent organizational, communication and interpersonal skills.
Possesses exceptional organizational, interpersonal, and communication abilities, with a keen eye for detail.
Proficient in utilizing MS products and SharePoint Team Sites.
Exhibits initiative and assertiveness when needed.
Capable of working independently, adapting to various situations, and engaging effectively with team members at all levels, including senior management.

Other job related background:

SAP and Ariba experience preferred.
High level of discretion, judgment and attention to detail.
Ability to operate calmly under pressure and shifting priorities.
Strong interpersonal skills across leadership and shop-floor levels.
Proactive, anticipatory mindset with strong follow-throughs.

About the Company

Lancesoft

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/