Accounting Software, Administrative Skills, Billing, Budget Management, Calendar Management, Communication Skills, Detail Oriented, Email Management/Administration, Federal Laws and Regulations, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operations Management, Organizational Skills, Purchasing/Procurement, State Laws and Regulations, Team Lead/Manager, Time Management
LOCATION
Lawrenceville, GA
POSTED
1 day ago
Administrative Assistant
Lawrenceville, GA 30043
Overview
Position Type: Part Time Job Shift Includes Weekends Education Level: Not Specified Travel Percentage: Limited
Description
The Administrative Assistant provides comprehensive administrative and organizational support to three lead team supervisors, helping ensure efficient operations, effective communication, and timely completion of priorities. This role requires exceptional organizational skills, attention to detail, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. This position is in the office 25 hours a week.
Key Responsibilities
Serve as point of contact for internal and external communications with supervisors
Assist with budget tracking, purchasing requests, invoices, entering and coding all receipts into accounting software.
Schedule meetings and appointments including:
Work in E-Space Management System
Reserve spaces for onsite and offsite for meetings
Coordinate hospitality, including ordering food when needed
Prepare for onsite and offsite meetings
Prepare materials ahead of time for meetings
Communicate and invite meeting attenders
Coordinate with IT to set up registration for all events
Coordinate with Production when they are needed for meetings and events
Purchase supplies for all meetings and team events
Assist with Ministry Platform reports and information
Manage supervisor and team calendars
Maintain current staff lists for e-mail groups, Team Channels and Asana projects
Attend weekly meetings when necessary
Performing day-to-day administrative tasks for supervisors
Manage team email inbox responding to and delegating anything that does not require action from supervisors
Handle all (ever-changing) calendar (working at least 3 weeks out) in scheduling details, travel minutia, and general communication (email, mail, texts).
Qualifications
Spiritual Criteria:
Professes Jesus Christ as Lord and Savior
Commitment to personal spiritual growth
Models standards and expectations of leaders within 12Stone® Church
Must attend 12Stone® Church
Experience:
Three to five years administrative experience
College preferred
Expert Level of Proficiency in MS Office (Outlook, Word, Excel & Powerpoint)
Able to handle a high level of detail without causing stress to others
Must have the ability to multi-task and the ability to move quickly when situations rapidly change
Confidentiality is a must
Subject to the Constitution of the United States and all applicable state and federal laws, 12Stone Church does not discriminate in the administration and dissemination of its programs and services.