Job Description
Join Our Team!
Railroad Construction Company, Inc. is seeking a motivated, highly organized Administrative Assistant to support our Langhorne, PA regional office. This role will provide administrative support to project management, estimating, and office leadership teams in a fast-paced construction environment. Responsibilities include, but are not limited to:
Administrative & Office Support
- Provide administrative and clerical support to project management, estimating, and office leadership.
- Manage calendars, schedules, meetings, and related coordination.
- Prepare correspondence, meeting minutes, reports, and presentations.
- Maintain electronic and physical files, distribute mail, and support general office operations.
- Answer phones and serve as a professional point of contact for internal and external stakeholders.
Project Administration
- Support construction document control, including submittals, RFIs, project logs, and tracking reports.
- Prepare and process purchase orders, material invoices, subcontractor invoices, and payment requisitions.
- Assist with vendor and subcontractor quotations and related project documentation.
- Support MWDBE good-faith effort documentation for project pursuits.
- Provide day-to-day administrative support to project teams.
Estimating Administration
- Prepare and distribute bid solicitations, bid packages, addenda, and related notices.
- Coordinate with estimators on scopes of work, drawings, specifications, and bid documentation.
- Maintain contractor and vendor databases and track bid responses and follow-up.
- Support required bid documentation and compliance, including NDAs and project-specific requirements.
- Provide general administrative support to the estimating team.