Administrative Assistant

The Part Time Administrative Assistant will provide general clerical support to the Office Manager including tracking regulatory documents, working in spreadsheets, doing data entry, and other support tasks as needed. Candidates must have strong MS Office and computer skills, including proficiency in MS Excel and Word, and a strong attention to detail.

Job:  Administrative Assistant
Salary:  $23/hour
Location:  Kingston, NY 
Job Type:  Part Time, Temporary for several months with possibility of becoming Permanent
Schedule:  Typically Monday - Friday 8:30am - 12:30pm

The Part Time Administrative Assistant will provide general clerical support to the Office Manager including tracking regulatory documents, working in spreadsheets, doing data entry, and other support tasks as needed.  Candidates must have strong MS Office and computer skills, including proficiency in MS Excel and Word, and a strong attention to detail. 
 
Job Duties:

Keep daily log of Documents received from technicians

1. Job sheets
2. Photos
3. Paperwork - Service Authorization, EPA Lead, ESE, indemnification forms, Contents Disposal

Includes follow up for any missing documents needed.
All documents uploaded to the VPN labeled correctly in the file folder for that customer.

Daily purchases reconciliation

1. Daily Activity to be downloaded and all purchases are to be verified.  
2. Job-related cost for Construction division is to be added to the T&M Sheets in the job folder.  Receipts then placed in the folder for that specific job.

Permits
 

1. Complete application - Depending on the Building Department, most applications can be found online. Scope of work and other information can be obtained from Mit/Construction team.
2. Request Insurance Certificates from our broker/Brokers depending on the job 
3. Update Permit log in VPN when received/Closed out

Vehicles
 

1. Keep track of Registration Expiration dates
2. Inspection renewals

Employees 

1. Keep track of documents 
2. Drivers License expiration
3. IICRC Renewals
4. Mold Licenses renewals
5. Lead Certification renewals
6. Anti- Harassment training

Other Duties:

Office supplies order - Keeping track of ink for printers, cups, paper towels, toilet paper etc.