| Location | Kansas City, KS |
Administrative Assistant
Location: Kansas City, KS
Job Type: Full-Time | On-Site
Company: Road & Rail Services
Road & Rail Services is hiring a dependable, detail-oriented Administrative Assistant to support our Kansas City operation. This full-time, on-site position is ideal for someone who enjoys organizing information, maintaining accurate records, and supporting a fast-paced workplace.
You will work closely with site management and corporate departments to assist with billing, payroll documentation, scheduling, data entry, recordkeeping, and general office coordination. Success in this role requires accuracy, professionalism, and the ability to manage multiple priorities with limited supervision.
As an Administrative Assistant, you will:
Enter and update information in spreadsheets and company systems
Prepare, organize, file, and maintain company and customer documents
Review paperwork for accuracy and completeness
Track billable work and gather supporting documentation
Prepare billing information for timely customer invoicing
Maintain accurate billing and administrative records
Assist with employee timekeeping and payroll documentation
Identify and help resolve billing, payroll, or recordkeeping discrepancies
Schedule meetings and support general office coordination
Order and maintain office supplies
Communicate with site management and corporate departments
Assist with reports, special projects, and other administrative duties
Handle company and employee information professionally and confidentially
Qualified candidates should have:
At least one year of administrative, clerical, or office experience
Proficiency with Microsoft Excel and other Microsoft Office programs
Experience with data entry, spreadsheets, and electronic recordkeeping
Basic knowledge of billing, invoicing, or accounting processes
Strong organizational and time-management skills
Clear written and verbal communication skills
The ability to prioritize tasks and meet deadlines
Strong attention to detail and accuracy
A professional, dependable, and team-oriented approach
Experience with invoicing, accounts receivable, payroll support, or financial administration is preferred but not required.
Road & Rail Services offers eligible full-time employees:
Medical, dental, and vision insurance
401(k) retirement plan with company matching
Paid holidays and paid vacation
Company-provided training
Opportunities for career growth and advancement
A stable, team-focused work environment
Since 1987, Road & Rail Services has provided rail-related operations, maintenance, and logistics support throughout North America. We value safety, accountability, integrity, and continuous improvement.
If you are organized, comfortable working with numbers, and committed to getting the details right, apply today to become an Administrative Assistant with Road & Rail Services in Kansas City, KS.