Administrative Assistant IV

Overview

Job Specifications

• Educational & Experience Requirements:
  • Bachelor’s Degree or equivalent industry experience required.
  • Proven track record supporting executive leadership at the Senior Director and Vice President (VP) levels.
• Top Required Skills & Qualifications:
  • Executive Administrative Support: High-level experience managing complex agendas, executive calendars, travel arrangements, expense reports, and purchasing/budgeting processes.
  • Microsoft Office Proficiency: Advanced skills in MS Office, specifically Excel, Word, and PowerPoint (building and polishing executive presentation decks).
  • Internal Communications & Logistics: Experience coordinating internal functional communications, department-wide meetings, training sessions, and corporate event logistics.
  • Proactive Problem Solving & EQ: Ability to anticipate executive needs, manage multi-agenda priorities under pressure, exercise high attention to detail, and work independently.
  • Cross-Functional Collaboration: Strong interpersonal skills to build effective networks across global/corporate functions and interact professionally with internal and external stakeholders.
• Primary Accountabilities & Daily Responsibilities:
  • Provide comprehensive administrative support to Senior Directors and VPs, executing daily operational activities and prioritizing executive calendars.
  • Perform tasks related to departmental budget tracking, expense reporting, PO processing, and supply purchasing.
  • Coordinate logistics for domestic/international travel, executive meetings, team offsites, and training activities.
  • Build, edit, and format high-impact PowerPoint presentations and manage departmental internal communications.
  • Handle incoming queries, emails, and phone calls, responding appropriately and directing requests.
  • Maintain system data accuracy, complete recurring departmental reports, and oversee archiving/filing in compliance with company policies.

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan