Administrative Assistant

Administrative Assistant

Island Park, NY | Full-time | On-site

Schedule: Monday-Friday, 9:00 AM - 5:00 PM

OVERVIEW

We are seeking a highly organized and dependable Administrative Assistant to support the day-to-day operations of an e-commerce business and its warehouse. This role keeps the administrative side of the business running - tracking what is owed and owing, staying ahead of deadlines, and making sure open items get closed out rather than forgotten.

This is a hands-on support role for someone who takes ownership, works independently, and is comfortable being the person who keeps track of everything.

RESPONSIBILITIES

• Manage and track bills, invoices, and payment schedules

• Provide administrative support across both business and owner-level personal matters

• Schedule appointments and maintain calendars

• Organize and maintain documents, records, and business information so they are easy to retrieve

• Follow up on outstanding items and drive them to completion

• Coordinate routine correspondence and communication with vendors and service providers

• Support general office and warehouse administrative needs as they arise

QUALIFICATIONS

• Exceptional organizational skills and consistent attention to detail

• Proven ability to manage multiple priorities at once without letting items slip

• Proactive, self-directed, and comfortable working with limited day-to-day supervision

• Reliable and accountable, with strong follow-through

• Working proficiency with standard office software (email, word processing, spreadsheets)

• Clear written and verbal communication skills

PREFERRED

• Prior administrative, bookkeeping, or office coordination experience

• Exposure to e-commerce, retail, or warehouse operations

• Conversational Spanish

WHAT MATTERS MOST

The strongest candidate for this role is someone who is genuinely organized, stays on top of open items without being chased, and can be trusted to keep both the business and its daily obligations moving smoothly.