Administrative Assistant

Responsibilities of the Administrative Assistant: Provide general administrative support to plant management and office staff, including answering phones, routing calls, and greeting visitors. Assist with data entry into ERP/MRP or other manufacturing systems, including work orders, purchase orders, inventory adjustments, and shipping/receiving records.

Client Overview:
Our client is a growing manufacturing company specializing in precision metal components for automotive and industrial customers. They pride themselves on quality, safety, and continuous improvement. They are currently looking to add an Administrative Assistant to their team.

Salary/Hourly Rate:
$50k - $65k, commensurate with experience

Position Overview:
The Administrative Assistant will provide comprehensive administrative and clerical support to the manufacturing operations, office staff, and management team. This role is critical in ensuring smooth day-to-day operations, accurate documentation, and effective communication across production, logistics, and office functions. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced manufacturing environment.

Responsibilities of the Administrative Assistant:

• Provide general administrative support to plant management and office staff, including answering phones, routing calls, and greeting visitors.
• Prepare, edit, and maintain documents, reports, spreadsheets, and presentations related to production, inventory, and scheduling.
• Assist with data entry into ERP/MRP or other manufacturing systems, including work orders, purchase orders, inventory adjustments, and shipping/receiving records.
• Coordinate meetings, appointments, and calendars; prepare meeting agendas and take and distribute minutes as needed.
• Maintain organized electronic and paper filing systems for production records, quality documentation, and compliance-related materials.
• Support HR and payroll functions as assigned, including timekeeping verification, onboarding paperwork, and training records.
• Communicate with vendors, customers, and internal departments regarding order status, shipping details, and documentation requirements.
• Order and track office and plant supplies; work with vendors to ensure timely delivery and cost-effective purchasing.
• Assist with preparation of reports for management on production metrics, inventory, and other operational data.
• Help ensure adherence to company policies, safety procedures, and quality standards in all administrative processes.
• Perform other related duties as assigned to support manufacturing and office operations.

Required Experience/Skills for the Administrative Assistant:

• 2+ years of administrative or office support experience, preferably in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Demonstrated reliability, punctuality, and professionalism.
• Comfortable working in or around a manufacturing/industrial environment.

Preferred Experience/Skills for the Administrative Assistant:

• Experience in a manufacturing, industrial, or logistics setting.
• Familiarity with ERP/MRP systems (e.g., SAP, Oracle, NetSuite, or similar).
• Basic understanding of production processes, inventory control, and supply chain concepts.
• Experience supporting HR, payroll, or safety/compliance documentation.
• Bilingual skills (e.g., English/Spanish) are a plus.

Education Requirements:

• High school diploma or GED is required.
• Associate's degree in Business Administration, Office Management, or a related field is preferred, or equivalent experience.

Benefits:

• Competitive pay with opportunities for overtime.
• Medical, dental, and vision insurance.
• Company-paid life and disability insurance.
• 401(K) plan with company match.
• Paid time off (vacation, sick time, and holidays).
• Training and professional development opportunities.
• Stable, team-oriented work environment in a growing manufacturing company.

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO

Position ID: 408085