Administrative Assistant - Intermediate

Our Client, a Material Engineering company, is looking for an Administrative Assistant - Intermediate for their Hillsboro, OR location.

Responsibilities:

• Provide general administrative and office support for site leadership and office personnel.
• Manage calendars, schedule meetings, coordinate conference rooms, and organize meeting logistics.
• Prepare meeting agendas, presentation materials, and meeting minutes as required.
• Plan, coordinate, and support company events, team meetings, recognition activities, and site functions.
• Utilize Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams to create documents, manage communications, and track information.
• Coordinate travel arrangements and prepare expense reports when needed.
• Act as a liaison between employees, customers, vendors, and site leaders.
• Maintain office supplies, equipment, and inventory while ensuring smooth daily office operations.
• Manage incoming communications, including emails, phone calls, and visitor inquiries.
• Assist with document management, record keeping, filing systems, and data entry.
• Support leadership with special projects, reports, and business initiatives.
• Ensure a professional, organized, and welcoming office environment for employees and visitors.

Requirements:

• High school diploma or equivalent required
• 2+ years of administrative, office coordination, or executive support experience preferred.
• Proficiency with Microsoft Office Suite, including:
• Outlook
• Word
• Excel
• PowerPoint
• Teams
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize tasks and manage multiple assignments simultaneously.
• Strong attention to detail and problem-solving skills.
• Professional demeanor with the ability to interact effectively with employees, customers, and senior leaders.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Preferred Characteristics:
• Self-motivated and proactive.
• Strong interpersonal and relationship-building skills.
• Positive attitude and customer-service mindset.
• Professional appearance and presence in an office environment.
• Ability to work independently while collaborating effectively with leadership and team members.

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities