Administrative Skills, Clinical Nursing, Clinical Support, Communication Skills, Documentation, Establish Priorities, Event Management, Facilities Management, Healthcare, Interpersonal Skills, Leadership, Maintain Compliance, Maintenance Services, Management of Information Systems/Technology (MIS), Medicine, Mentoring, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Neonatal Intensive Care Unit (NICU), Nursing, Nursing Management, Onboarding, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Record Keeping, Reimbursement, Reporting Skills, Team Player, Technical Support, Time Management, Travel Planning, Writing Skills
Administrative Assistant III - Maternal Child Health - Santa Monica - - 29788 - UCLA Health
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Administrative Assistant III - Maternal Child Health - Santa Monica
General Information
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Work Location: Santa Monica, CA, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday - Friday 7:00 AM - 3:30 PM
Posted Date
04/03/2026
Salary Range: $30.36 - 43.49 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
29702
Primary Duties and Responsibilities
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We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to the NICU and Perinatal Units at Santa Monica UCLA Medical Center. As a member of the department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.
Key Responsibilities
- Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck.
- Coordinate travel arrangements and process reimbursements for nursing staff.
- Support meetings by scheduling, preparing agendas, attending, and documenting minutes.
- Assist with onboarding and transitioning of nursing staff and leadership.
- Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers.
- Act as ID Management Authorizer and manage facilities and IT service requests to resolution.
- Plan and execute departmental events, retreats, and special projects.
- Mentor administrative support staff and facilitate copy center and EMPAC-related requests.
- Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems.
- Perform additional administrative duties as assigned to support departmental operations.
Salary Range: $30.36 - $43.49 hourly
Job Qualifications
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Required
- Strong communication skills (verbal and written).
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and prioritize tasks effectively.
- Demonstrated ability to problem-solve and manage multiple projects.
- High level of professionalism and discretion in handling sensitive information.
- Strong interpersonal skills and ability to work collaboratively across departments.
Preferred
- Experience in a healthcare or academic medical center setting.
- Familiarity with nursing operations and administrative support in clinical environments.
- Experience with EMPAC, Travel Express, and other UCLA systems.
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.
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