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n Administrative Assistant III - Maternal Child Health - Santa Monican
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n General Informationn
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n Work Location: Santa Monica, CA, USAn
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n Onsite or Remoten
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n Fully On-Siten
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n Work Schedulen
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n Monday - Friday 7:00 AM - 3:30 PMn
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n Posted Daten
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n 04/03/2026n
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n Salary Range: $30.36 - 43.49 Hourlyn
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n Employment Typen
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n 2 - Staff: Careern
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n Durationn
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n Indefiniten
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n Job #n
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n 29702n
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n Primary Duties and Responsibilitiesn
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We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to the NICU and Perinatal Units at Santa Monica UCLA Medical Center. As a member of the department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.
Key Responsibilities
xe2x80xa2 Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck.
xe2x80xa2 Coordinate travel arrangements and process reimbursements for nursing staff.
xe2x80xa2 Support meetings by scheduling, preparing agendas, attending, and documenting minutes.
xe2x80xa2 Assist with onboarding and transitioning of nursing staff and leadership.
xe2x80xa2 Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers.
xe2x80xa2 Act as ID Management Authorizer and manage facilities and IT service requests to resolution.
xe2x80xa2 Plan and execute departmental events, retreats, and special projects.
xe2x80xa2 Mentor administrative support staff and facilitate copy center and EMPAC-related requests.
xe2x80xa2 Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems.
xe2x80xa2 Perform additional administrative duties as assigned to support departmental operations.
Salary Range: $30.36 - $43.49 hourly
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n Job Qualificationsn
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Required
xe2x80xa2 Strong communication skills (verbal and written).
xe2x80xa2 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
xe2x80xa2 Ability to work independently and prioritize tasks effectively.
xe2x80xa2 Demonstrated ability to problem-solve and manage multiple projects.
xe2x80xa2 High level of professionalism and discretion in handling sensitive information.
xe2x80xa2 Strong interpersonal skills and ability to work collaboratively across departments.
Preferred
xe2x80xa2 Experience in a healthcare or academic medical center setting.
xe2x80xa2 Familiarity with nursing operations and administrative support in clinical environments.
xe2x80xa2 Experience with EMPAC, Travel Express, and other UCLA systems.
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As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.
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