Administrative Assistant III

North Orange County Community College District

Anaheim, CA

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JOB DETAILS

SALARY

$6,154–$7,430

SKILLS

Administrative Procedures, Administrative Skills, Analysis Skills, Audiovisual, Auto Insurance, Bookkeeping, Budget Management, Budget Reporting, Budgeting, Calculators, Calendar Management, California Public Employees Retirement System (CalPERS), Childcare, Communication Skills, Community Programs, Compensation and Benefits, Contact Management, Contract Processing, Copying Machines, Data Analysis, Database Technology, Detail Oriented, Disability Accommodations, Diversity, Documentation, Driver's License, Emerging Technology, Employee Assistance Plan, English Language, Establish Priorities, Expense Tracking, Federal Laws and Regulations, Financial Aid, Financial Management, Flexible Spending Accounts, Funding, Healthcare, High School Diploma, Higher Education, Human Resources, Information Technology & Information Systems, Leadership, Legal Support Skills, Maintain Compliance, Maintenance Services, Materials Testing, Medical Genetics, Meeting Minutes, Microsoft Product Family, Military, Multitasking, Office Equipment, Order Delivery, Order Supplies, Organizational Skills, Problem Solving Skills, Process Management, Project/Program Coordination, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Regulations, Reimbursement Guidelines, Retirement Plan, Schedule Development, Secondary School, Software Testing, Spreadsheets, State Laws and Regulations, Student Financial Services, Student Services, Team Player, Telephone Skills, Time Management, Value-Added Resellers (VAR), Willing to Travel

LOCATION

Anaheim, CA

POSTED

2 days ago

Position Details

Classification Information

Classification Title
Administrative Assistant III

Salary Range
$6,154 - $7,430 Per Month

Salary Schedule Information

Click Here forCurrent Classified Salary Schedule

Position Information

Job Title
Administrative Assistant III

Position Number
FCC526

Location
Fullerton College

Department
FC EOPS/CARE/CalWORKS, FYSI

Percentage of Employment
100%

Months of Employment
12 Months Per Year

Work Schedule
Monday- Friday, 8am - 5pm (Schedule and shift are subject to change in accordance with department needs.)

About Us:

ABOUT US
Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students' educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 60,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California's premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.

We invite you to join the Fullerton College campus community. Ideal candidates will share Fullerton College's commitment to diversity, equity, and inclusion. Fullerton College offers a radically student-centered culture that is inclusive and welcoming to all who learn and work here. The student body is incredibly diverse, with more than 55.7% Latinx, 16.6% Caucasian, 15.7% Asian/Pacific Islander, 3.1% African American, and 0.2% American Indian/Alaskan Native. Additionally, students from more than 40 countries regularly enroll in our International Student Program each year. The College believes in a multicultural learning experience where faculty and staff from diverse backgrounds can contribute to the development of our students.

Fullerton College is the oldest community college in continuous operation in California. Since our first class in 1913, we have grown to become one of the most successful community colleges in the nation. Our high transfer and graduation rates, rich academic programs and radically student-centered approach equip students with the skills and resources they need to succeed. Each year, thousands of students transfer to the CSU and UC systems as well as to private colleges and universities throughout the nation. Notably, during 2019, Fullerton College was ranked as the No. 1 community college in California in transfers to the California State University (CSU) system. We are consistently No. 1 in transfers to Cal State Fullerton.

Fullerton College is designated as a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander Serving-Institution (AANAPISI). Fullerton College proudly offers many programs to serve and support our diverse student body, including Puente, Umoja, Student Diversity Success Initiative, Extended Opportunity Programs and Services (EOPS) Foster Youth Success Initiative, Disability Services, and a Veterans Resource Center. The College also provides many avenues of support for our faculty and staff through networks that include the Latino, Asian/Pacific Islander, Black, and LGBTQIA2S+ Faculty Staff Associations.

Fullerton College offers a comprehensive array of student services programs and academic and career pathways designed to achieve our campus' strategic goals related to access, retention, persistence, and student success initiatives on campus. The College is developing an implementation plan for Guided Pathways and has robust partnerships with our local high school districts.

The Fullerton College campus community is dedicated to our core values of Community, Diversity, Equity, Excellence, Growth, Inclusivity, Innovation, Integrity, Partnership, Respect and Responsibility. For more information, please visit our website at www.fullcoll.edu.

What We Offer:

WHAT WE OFFER

100% employee medical premium coverage and a contribution toward dependent coverage (up to $11,620.58 for one dependent or $18,592.86 for two or more dependents annually)
Fringe allowance to be used at employee's discretion (up to $2,646.10 annually)
Voluntary (Medical/Dependent Day Care) Flexible Spending Account
$50,000 life insurance benefit
Deferred Compensation Program (403(b)/457 plans)
Retirement Pension Plan (CalSTRS/CalPERS)
Abundant Professional Growth & Development Opportunities (Receive up to $3,500 annually)
20 paid holidays + Paid vacation
Cumulative sick leave
Flexible/Hybrid Work Program: 3 days in office/2 days remote (Management approval required; may vary by Department/Position)
Summer schedule (exceptions apply)
Receive Premium Pay for years of continuous service: From 5% at 5 years, up to 36% at 36 years
District paid employee post-retirement medical (for those who qualify)
Employee Assistance Program
Environment that fosters diversity and inclusion
Progressive and innovative culture
Opportunity to participate in various Faculty & Staff Associations

Primary Purpose

PRIMARY PURPOSE
This position is responsible for performing a wide variety of comprehensive, complex, and specialized administrative duties to support the head of a functional activity within a college or District; and managing office functions to assure efficient operations. This requires specialized knowledge in the functional area supported (e.g. financial aid, student services, health services, various instructional areas, and any other departments).

Distinguishing Characteristics

Essential Functions

ESSENTIAL FUNCTIONS
Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

JOB DESCRIPTION

Performs advanced administrative duties independently at the direction of the head of a functional activity within a college or District; manages daily activities to assure efficient operations; provides information to departments, personnel, students and the public on the phone and in person; answers questions and resolves problems requiring specialized and extensive knowledge of assigned area.

Prepares and maintains class schedules, staff assignments, room assignments, textbook orders, audio-visual, computer equipment, and associated paperwork; assists instructors with preparation of curriculum, forms, applications, and testing materials; ensures classrooms and instructional areas are maintained; assists with probationary tenure reviews; may provide assistance in prerequisite clearance for registration.

Plans and organizes special projects, committees, receptions and events as assigned; maintains calendar of activities, events and special meetings; schedules appointments and meetings; prepares agenda items and materials as required; attends meetings and transcribes and distributes minutes. Serve as a liaison with internal and external partners as appropriate in the execution of assigned responsibilities.

Assists in the compilation and preparation of budgets; maintains department expenditures and budgets; approves expenditures within established guidelines; calculates and submits time sheets; responds to inquiries regarding financial issues.

Maintains a variety of complex records of confidential nature including information regarding Board, District, personnel, student, or controversial matters; inputs and retrieves computerized data as required. Develops, maintains and updates specialized and custom forms, databases, logs, files, schedules, lists, certificates, records and reports to support work processes in areas of assigned responsibility. Reviews information identifies discrepancies and completes analysis to resolve appropriately. Completes analysis and manipulation of data to ensure accuracy and compliance with applicable policy and regulations.

Composes and prepares correspondence independently; formats presentations and reports; develops and revises schedules and forms; compiles and prepares complex and difficult statistical and narrative reports from a variety of sources; greets visitors and directs to appropriate personnel; initiates and answers telephone calls; screens and directs calls; receives, opens, prioritizes, and routes mail.

Orders supplies and equipment and prepares purchase requisitions; tracks orders to assure delivery and payment; processes facilities maintenance requests.

Provides functional work direction to other administrative support staff in area of assignment. Trains and provides work direction and guidance to others as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Performs related duties as assigned.

Working Relationships

WORKING RELATIONSHIPS

The Administrative Assistant III maintains frequent contact with various District departments and personnel, faculty, students and the public.

Knowledge, Skills and Abilities

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of District organization, operations, policies and objectives

Knowledge of applicable sections of State Education Code and other applicable laws

Knowledge of organization, policies, and rules of assigned department or program

Knowledge of modern office practices, procedures and equipment

Knowledge of record-keeping techniques

Knowledge of basic bookkeeping procedures

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of various computer software applications

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to make arithmetic calculations quickly and accurately

Ability to type at 60 wpm from clear copy

Ability to operate a variety of office equipment such as calculator, computer, copier, etc.

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to work independently with little direction

Ability to complete work efficiently with many interruptions

Ability to work confidentially with discretion

Ability to meet schedules and timelines

Ability to understand and follow oral and written directions

Ability to communicate effectively, both orally and in writing

Ability to understand scope of authority in making independent decisions

Ability to review situations accurately and determine appropriate action according to established
guidelines

Ability to establish and maintain effective working relationships with others

Special Requirements, Licenses and Certifications

SPECIAL REQUIREMENTS
This position requires a valid driver's license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver's License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Administrative Procedure 7400, Section 4.0) If selected as a finalist and/or given an offer of employment for this position, you will be required to provide your valid Driver's License information. Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.Coursework must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Physical and Mental Demands

Minimum Qualifications

MINIMUM QUALIFICATIONS
High school diploma or GED, one (1) year of college-level course work in office administration, business, office technology, information technology or closely related field.

Minimum four (4) years of administrative experience; may be supplemented by applicable college courses.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position

Desirable Qualifications

DESIRABLE QUALIFICATIONSAdvanced Budget and Fiscal Management Expertise: Demonstrated experience managing multiple categorical, restricted, and grant-funded budgets, including tracking expenditures, ensuring compliance with funding guidelines, and reconciling financial data across programs.

Program Reporting and Data Analysis Proficiency: Experience preparing, analyzing, and submitting complex program reports such as VAR, SSARCC, program review, and other state/federal compliance reports; and ensure accuracy and timeliness of submissions.

Project Coordination and Process Management Skills: Proven ability to lead and coordinate complex administrative processes, including planning, scheduling, and tracking workflows for hiring, travel requests, evaluations, and contract processing across multiple stakeholders.

High-Level Organizational and Multitasking Ability: Ability to manage multiple high-priority assignments simultaneously while maintaining attention to detail and meeting strict deadlines in a fast-paced, interruption-driven environment.

Data Systems and Technology Proficiency: Advanced knowledge with student information systems and reporting tools (e.g., Banner, Argos, SARs), spreadsheets (Microsoft Suite), and database systems to support budgeting, reporting, and tracking functions.

Experience collaborating with faculty, staff, and/or community leaders in programs and initiatives that are specifically designed to assist historically underrepresented students achieve their educational goals.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Work Environment and Conditions

WORKING CONDITIONS

College or District office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.

Number of Vacancies
1

Posting Detail Information

Posting Number
2015933P

Desired Start Date

Open Date
06/04/2026

Close Date
06/22/2026

Special Instructions Summary

SPECIAL INSTRUCTIONS SUMMARY
Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.

This is a classified position subject to a six-month probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within eight (8) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website here for information regarding evaluation of foreign degrees.

NORTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT NON-DISCRIMINATION STATEMENT
The policy of the North Orange County Community College District is to provide an educational, employment, and business environment, including but not limited to, access to its services, classes, and programs in which no person shall be unlawfully denied full and equal access to the benefits of, or be unlawfully subjected to discrimination on the basis of ethnic group identification, national origin, religion, age, sex, gender, gender identification, gender expression, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status, or as otherwise prohibited by state and federal statutes, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Administrative Assistant III

North Orange County Community College District

Anaheim, CA

About the Company

North Orange County Community College District

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