Administrative Assistant II

The Administrative Assistant II will provide essential clerical and organizational support to help business in our Stantonsburg Road Wilson facility run smoothly. They handle a wide range of tasks, including managing calendars, scheduling meetings, handling correspondence, and maintaining files, ensuring efficient office operations.

Skills and Qualifications:

• Education:

High school diploma or GED

• Organization and time management:

Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.

• Communication skills:

Excellent written and verbal communication skills are essential.

• Technical proficiency:

Strong computer skills, including experience with word processing, spreadsheets, and email.

• Problem-solving skills:

Ability to identify and resolve issues efficiently.

• Attention to detail:

Accuracy and thoroughness in all tasks are crucial

Core Administrative Tasks:

• Communication:

Answering phones, managing emails, and handling incoming and outgoing mail and faxes. Placing internal job postings in designated areas. Scanning job applications and forwarding to HR.

• Scheduling:

Setting up appointments, managing calendars, liaising with security for any visitors and coordinating meetings and any meal arrangements needed for meetings as well as travel arrangements.

• Record Keeping:

Maintaining filing systems, databases, and records, both physical and digital.

• Document Management:

Preparing, editing, and proofreading documents, reports, and presentations as well as keeping the internal message boards updated.

• Office Management:

Ordering supplies, managing inventory, and coordinating with vendors.

• House Keeping:

Ensuring main conference room, small conference and staff break room are kept tidy and items are replenished after usage.

Specific Duties May Include:

• Some administrative assistants may also handle basic bookkeeping tasks.

• Provide assistance to other facility team members with various administrative tasks.

• Coordinating logistics for meetings, conferences, and other events.

• Maintaining discretion and professionalism when handling sensitive information.

• Input all customer specifications into TOPS

• Set up all processing runs in TOPS

• Maintain and update Customer Manual

• Maintain and track PTO for all staff

• Build and maintain relationships with all customers

• Manage packing material inventory

• Maintain and update TV monitors

• Assist with event planning (Golf outing, Christmas lunch, Safety lunch, etc.)

• Assist Plant Manager and employees with daily tasks as needed

• Handle sensitive and confidential information with discretion.

• Compile data for customer reporting.

• Issue daily Processing Instructions for plant operations using Adage and In-Site.

Core Administrative Tasks:

• Communication:

Answering phones, managing emails, and handling incoming and outgoing mail and faxes. Placing internal job postings in designated areas. Scanning job applications and forwarding to HR.

• Scheduling:

Setting up appointments, managing calendars, liaising with security for any visitors and coordinating meetings and any meal arrangements needed for meetings as well as travel arrangements.

• Record Keeping:

Maintaining filing systems, databases, and records, both physical and digital.

• Document Management:

Preparing, editing, and proofreading documents, reports, and presentations as well as keeping the internal message boards updated.

• Office Management:

Ordering supplies, managing inventory, and coordinating with vendors.

• House Keeping:

Ensuring main conference room, small conference and staff break room are kept tidy and items are replenished after usage.

Specific Duties May Include:

• Some administrative assistants may also handle basic bookkeeping tasks.

• Provide assistance to other facility team members with various administrative tasks.

• Coordinating logistics for meetings, conferences, and other events.

• Maintaining discretion and professionalism when handling sensitive information.

• Input all customer specifications into TOPS

• Set up all processing runs in TOPS

• Maintain and update Customer Manual

• Maintain and track PTO for all staff

• Build and maintain relationships with all customers

• Manage packing material inventory

• Maintain and update TV monitors

• Assist with event planning (Golf outing, Christmas lunch, Safety lunch, etc.)

• Assist Plant Manager and employees with daily tasks as needed

• Handle sensitive and confidential information with discretion.

• Compile data for customer reporting.

• Issue daily Processing Instructions for plant operations using Adage and In-Site.