Administrative Assistant II

This position serves as a critical connection between suppliers, procurement teams, buyers, program managers, and data governance stakeholders to ensure supplier records, documentation, and approvals are completed accurately and efficiently. We are seeking an Administrative Assistant II - Supplier Onboarding Support to play a key role in the supplier onboarding process, helping ensure suppliers are successfully integrated into a leading procurement and source-to-pay environment.

Position Type:      Administrative Assistant
Location:         Westminster, CO
Hourly rate: $25.00
Contractor benefits: Medical, Vision, Dental, 401k
Job Description:

Administrative Assistant II - Supplier Onboarding Support (Contract)
Hybrid Schedule | Competitive Pay | Supply Chain & Procurement Operations
Are you a highly organized administrative professional with strong communication skills and a passion for delivering exceptional support? We are seeking an Administrative Assistant II - Supplier Onboarding Support to play a key role in the supplier onboarding process, helping ensure suppliers are successfully integrated into a leading procurement and source-to-pay environment.
This position serves as a critical connection between suppliers, procurement teams, buyers, program managers, and data governance stakeholders to ensure supplier records, documentation, and approvals are completed accurately and efficiently.
Position Overview
The Administrative Assistant II will support supplier onboarding activities within a supplier relationship management (SRM) platform, helping drive compliance, data accuracy, and process efficiency. The ideal candidate will be detail-oriented, customer-focused, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
Supplier Onboarding & Administrative Support

• Guide new and existing suppliers through the onboarding process.
• Communicate proactively with suppliers using platform-based messaging tools to ensure required documentation and compliance information is submitted accurately and on time.
• Provide clear instructions and support to help suppliers complete onboarding requirements successfully.
• Monitor onboarding progress to reduce delays that could impact procurement activities.

Technical & Process Support

• Act as the first point of contact for suppliers and internal users experiencing onboarding or system-related issues.
• Troubleshoot basic technical and procedural challenges.
• Partner with data stewardship and internal support teams to resolve data entry errors and workflow issues.
• Assist users in navigating onboarding processes and system requirements.

Escalation & Workflow Management

• Identify non-responsive suppliers and coordinate escalations with assigned buyers when follow-up is required.
• Monitor approval workflows and identify bottlenecks that may delay supplier activation.
• Escalate approval delays to appropriate stakeholders to keep onboarding activities moving forward.
• Support timely completion of supplier onboarding packages and approvals.

Stakeholder Communication & Collaboration

• Maintain regular communication with suppliers, buyers, program managers, and other internal stakeholders.
• Provide accurate status updates regarding onboarding activities and timelines.
• Build and maintain positive working relationships across departments and business teams.
• Promote a collaborative, customer-focused approach to issue resolution.

Data Accuracy & Reconciliation

• Verify supplier information across multiple systems and platforms.
• Ensure supplier records are accurate, complete, and consistent.
• Perform data reconciliation activities to support data integrity and compliance standards.
• Maintain high attention to detail while managing a large volume of supplier files and requests.

Qualifications
Required

• High School Diploma, GED, or equivalent.
• 2+ years of administrative, procurement, supplier support, supply chain, or related experience.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Ability to maintain a consistent and reliable work schedule.
• Strong attention to detail and commitment to accuracy.

Education Substitution

• A Bachelor's or Master's degree from an accredited institution may substitute for up to two years of related experience.

Preferred

• Experience in procurement, supplier management, supply chain administration, or vendor onboarding.
• Familiarity with Ivalua or similar Supplier Relationship Management (SRM) platforms.
• Experience supporting source-to-pay or procure-to-pay processes.
• Ability to troubleshoot basic system and workflow issues.
• Experience working with cross-functional teams and managing high-volume administrative workloads.

Must be U.S. Person for purposes of Export Compliance.  Reference Number: VEVBA
 EEO Statement Apollo Professional Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, disability status, medical condition, pregnancy, genetic information, protected veteran status, gender, sexual orientation, gender identity or expression, or any other status or characteristic protected under federal, state, or local law.
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