Administrative Assistant II

Posting Information

Posting Information

Posting Number 2026622 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location San Marcos Department Counseling Center Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,255-$3,833.33 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Knowledge of working within an office system that provides confidential mental health services including secure scheduling and data system or experience providing office support for a direct student facing operations
• Ability to understand and support staff and trainee professional development requirements, licensure, and professional liability issues.
• Understanding of the functions and operations of the Counseling Center or a similar Student Services office as well as specific areas of responsibility such as managing the reception process, triage, and confidential information of students seeking or receiving services.
• Gain and maintain awareness of applicable University, Divisional and Departmental policies and procedures as well as. applicable state and federal laws, rules, and regulations.
• Develop and maintain awareness of accreditation, licensure, and supplemental insurance compliance and related practices, as assigned.
• Proficient in Microsoft Office software, including Excel, Word, Outlook, and PowerPoint.
• Ability to understand and to navigate
• Enterprise software such as SAP, SAP GUI, PeopleAdmin, HireRight and other systems required by job assignments.
• Experience in office budgeting, purchasing, travel arrangements, and processing payments and travel reimbursements.

Preferred Qualifications

• Experience within a counseling/mental health/health care-related setting or student facing higher education environment strongly preferred.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

Telephone and in-person receptionist duties in a high volume, student facing office which include:

• Answer multi-line phone
• Engage in brief triage questions with students seeking services to determine appropriate appointment type
• Schedule client appointments
• Screen and transfer calls
• Take accurate messages
• Greet, screen and route visitors and student clients
• Interact courteously and professionally with others in person and by phone
• Refer students to other university departments as appropriate.Interact with/assist sometimes difficult and demanding students and parents.
• Maintain confidentiality of all information and interactions while practicing discretion.
• Demonstrate excellent interpersonal and communication skills.
• Professionally interacting with students, faculty/staff, and visitors representing a range of needs and lived experiences

Other duties include:

• Assisting/ lead back up for SAP, TSUS Marketplace, Concur Travel duties
• Monitor budgets in SAP & SAP GUI
• Assist with Departmental timekeeping
• Assist with HR functions as directed by Director or Admin III
• Assist with student worker scheduling, timekeeping and oversight, as needed
• Assist clinical staff in addressing the needs of students by providing appropriate support and information
• Provide operational support for key departmental functional area;
• Assist with monitoring compliance functions per Accreditations, staff licensure, supplemental insurance, and other areas, as assigned.
• Assist with creation of departmental communications and flyers;
• Assist with student worker scheduling, timekeeping and oversight, as needed
• Assist with routine operations of the department.
• Possess working knowledge of desktop software, spreadsheets, databases and graphic design software
• Provide administrative support to administrative assistant III and counseling staff.
• Maintain and create electronic files
• Organize and prioritize work assignments.
• Maintain departmental calendar
• Assist in the hiring, scheduling, training and supervision of student employees
• Assist in planning and operation of various office activities and events
• Participate in departmental/divisional teams
• Participate in continuing education activities
• Perform other duties as assigned

Additional Information to Applicants Job Open Date 06/29/2026 Job Close Date (posting closes at midnight) 07/13/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/57468

Applicant Document

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).