Administrative Assistant II

Type and revise material such as correspondence, reports, statistical tables, addresses and forms from rough draft, corrected copy, or previous version displayed on screen. You will manage scheduling, coordinate meetings and travel arrangements, and handle confidential data while utilizing various application databases and software.

Administrative Assistant II
Pay:$21.94/hour W2
Location:Greenville, SC
Duration: 6-month contract starting M-F, full-time (40 hours); W2
Health Benefits (Medical, Dental, Vision)

Join our tech client as an administrative powerhouse and help fuel our fast-paced operations. This role requires a detail-oriented professional with 5 to 7 years of experience to provide comprehensive administrative and operational support. You will manage scheduling, coordinate meetings and travel arrangements, and handle confidential data while utilizing various application databases and software. The position also involves preparing standard reports, processing purchase and accounts payable items, and maintaining efficient office communications to ensure smooth daily operations.

Duties:

• Compile records, documentation and data necessary for standard reports and prepare for use.
• May use various application databases to obtain information or run reports as requested. May handle confidential or company sensitive data.
• Schedule appointments, meeting and use of meeting rooms.
• Organize and plan meetings and special events as instructed.
• Assure location and equipment are in order to facilitate a smooth meeting experience.
• Make travel arrangements as directed and submit expenses for budget and reimbursement within policy guidelines.
• Compose letters and memoranda from dictation, verbal direction, or from knowledge of the company policy or procedures.
• Type and revise material such as correspondence, reports, statistical tables, addresses and forms from rough draft, corrected copy, or previous version displayed on screen.
• Draft responses to correspondence containing routine inquiries.
• Input items for purchase and accounts payable and assure process transaction to meet deadline requests.
• May track, monitor, and gather information for department budget(s).
• Answer phone, provide information to callers, route calls to appropriate persons and place outgoing calls.
• Obtain office supplies, equipment and services as necessary within authority to effectively and timely respond to operational needs.

Skills:

• 5-7 years of experience
• Ability to use a personal computer and job-related software
• Excellent communication skills, both written and verbal
• Ability to work and multi-task in a fast-paced environment
• Detail-oriented
• Excellent customer service skills
• Type 60+ wpm
• Knowledge of company policies and procedures preferred

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