Administrative Assistant II, Nursing

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:
• Cover Letter
• Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff

DEPARTMENT: Nursing

SCHEDULE: Monday -Friday, 9am to 5pm

REMOTE WORK: Occasional

HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year

FLSA STATUS: Non-Exempt, Hourly

GENERAL PURPOSE

The administrative assistant II for graduate nursing programs provides essential operational and administrative support to ensure the effective functioning of graduate nursing education initiatives. Key responsibilities include oversight and organization of faculty syllabi, coordination of BPA testing process, data entry and management within clinical placement software, including preceptor certificate recognition, and assistance with student clinical placements. The role also manages the documentation related to student national board certification requirements and supports the planning and implementation of special academic and programmatic initiatives. In addition, Administrative Assistant II serves as a resource for addressing routine and complex issues, facilitating communication, problem-solving, and the smooth day-to-day operation of graduate nursing programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs data entry, maintenance, and quality monitoring within clinical placement software; assists with student clinical placements and site documentation.
• Provides oversight, collection, organization, and tracking of faculty syllabi and minimal check lists to ensure accreditation, program, and university compliance.
• Manages and processes national board certification paperwork and related student documents.
• Coordinates BPA testing process, including scheduling, communications, documentation and troubleshooting for graduate nursing students.
• Coordinates special programs, events, and projects, and departmental initiatives supporting graduate nursing education.

REQUIRED MINIMUM QUALIFICATIONS

• High School diploma or GED
• 1 to 3 years of work related experience
• Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Databases

PREFERRED QUALIFICATIONS

• Jenzabar

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $19.38 to $23.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.

AN EQUAL OPPORTUNITY EMPLOYER

Women, minorities, persons with disabilities and veterans are encouraged to apply.

Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.